Event Parking Operations Coordinator

UVA Health•Charlottesville, VA

1d•$21 - $24•Onsite

About The Position

The University of Virginia’s Department of Parking and Transportation seeks an organized and dedicated coordinator to support the logistics and execution of university events. The position supports a wide variety of high-profile and routine events, including athletic games, Final Exercises, student move-in and move-out, conferences, workshops, and alumni gatherings. The role combines administrative and on-site operations in an environment that includes office and field assignments. It is designated Essential Personnel and is based in Charlottesville, Virginia. The coordinator supports event planning and delivery, uses parking and event management systems to schedule and track resources and activities, and helps ensure events are documented and closed out. On site, the role supports customer service, access verification, payment operations, event communications, and setup inspections. The position also trains part-time and student staff and transports and handles event equipment. Flexible availability, including evenings and weekends, and work outdoors in varying weather conditions are required. The hourly salary range is $21.00–$23.75, depending on experience. New hires will undergo background checks, pre-employment health screenings, and drug screenings. Candidates who require immigration sponsorship now or in the future will not be considered. Applicants must submit a resume and cover letter; reference checks are conducted during the final interview phase.

Requirements

Bachelor’s degree, or a combination of education, experience, and/or certifications in lieu of the degree requirement.
At least 3 years of relevant experience.
Excellent interpersonal, written, and verbal communication skills.
Strong collaboration and problem-solving skills in a team environment.
Ability to manage time effectively and respond to changing priorities.
Self-motivated and adaptable, with the ability to work independently or as part of a team.
Willingness to learn new systems and technologies.
Availability to work flexible hours, including evenings and weekends, and outdoors in varying weather conditions.
Ability to lift, carry, and move objects up to 50 pounds.
Ability to frequently walk, stand, and bend, and to work outdoors in varying weather conditions.
Manual dexterity to handle signs, payment equipment, computer keyboards, and small tools.
Ability to operate vehicles safely in accordance with University policies.

Nice To Haves

Experience with event parking technologies such as mobile payment platforms, web-based registration tools, and variable messaging systems.
Relevant experience or education in event operations, parking or mobility services, public administration, or business administration.

Responsibilities

Support the Special Event Operations Coordinator in planning and delivering all Parking and Transportation-managed events.
Coordinate with internal teams and external partners on event planning, logistics, and follow-up.
Use parking management systems to manage event requests, approvals, billing, and closure.
Respond to public inquiries and concerns professionally and accurately.
Maintain clear documentation of event procedures and operational plans.
Train part-time and student staff on event procedures, including use of payment systems, signage, radios, and other equipment.
Support continuous improvement of event parking operations.
Use the parking and event management system to schedule, track, and document resources and activities.
Support event planning through data entry, coordination, and communication with team members and event hosts.
Assist with reporting and follow-up to ensure events are documented and closed out.
Drive University vehicles across Grounds to inspect parking facilities, traffic conditions, and event setups.
Transport, post, and remove event equipment, including signs, barricades, and traffic cones.
Staff event locations to provide customer service, verify access credentials, and manage payment systems.
Provide on-site coordination and communicate with event staff to support smooth operations.