Event Operations Coordinator
About The Position
The Event Operations Coordinator supports the planning, development, activation, and wrap-up of client programs and internal initiatives, both in the office and onsite. Reporting to a senior Event Operations team member, the coordinator helps manage and produce programs and ensures assigned deliverables are completed professionally, accurately, accountably, and on time in accordance with the approved client statement of work and program objectives. The role involves preparing materials and communications, coordinating deliverables across internal teams, attending status meetings, supporting pre-production and onsite execution, and contributing to program recaps and KPI reporting. The coordinator may also participate in or lead internal agency initiatives and task forces, and support offsite planning. The position follows a hybrid schedule with at least two days in the office and requires travel up to 50%. Non-traditional hours, including some nights and weekends, may be needed as deadlines dictate.
Requirements
- Bachelor’s degree in marketing, business administration, communications, or a related field.
- 1–3 years of experience in marketing, promotions, and/or events, including onsite event experience.
- Strong interpersonal communication skills.
- Ability to interact with internal teams and clients at various organizational levels.
- Ability to connect authentically with others and respect diverse perspectives.
- Ability to build trust and respect through communication and listening.
- Creative thinking and willingness to pursue innovation.
- Experience with brand management and maintaining brand integrity and quality.
- Strong attention to detail, accuracy, and organizational skills.
- Ability to manage competing priorities and deadlines.
- Self-motivated and able to work independently and as part of a team.
- Awareness of social media trends and understanding of online methods for promoting engagement.
- Ability to collaborate with internal teams and clients.
- Ability to learn and use office management platforms, including Office 365, Keynote, Google Drive, Smartsheet, Slack, and Zoom.
- Natural curiosity and a drive for professional and personal learning and growth.
- Flexibility to work non-traditional hours, including some nights and weekends as deadlines dictate.
- Ability to lift up to 25 pounds and remain on one’s feet for extended periods.
- Willingness to work a hybrid schedule with at least two days in the office and travel up to 50% of the time.
Nice To Haves
- Experiential marketing agency experience.
Responsibilities
- Prepare materials, documents, meeting agendas, and communications for clients and internal teams.
- Help track deliverables across Event Operations and cross-functional teams, including Production, Creative, Strategy, and Tech, and update key documents.
- Participate in weekly internal and external status meetings as required, capturing detailed notes and action items.
- Ensure assigned program responsibilities are completed, delivered, and implemented during pre-production planning.
- Manage assigned areas of program execution onsite.
- Participate in program tear-down meetings, internal and client recap decks, and client KPI measurement reporting.
- Join or lead internal agency initiatives and task forces, and support offsite planning for department and agency needs.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Employer-paid basic life insurance
- Employer-paid personal accident insurance
- Annual profit-sharing/bonus plan based on company and individual performance
- 401(k)
- Healthcare Flexible Spending Account
- Dependent Care Flexible Spending Account
- Paid time off (PTO)
- Short-term disability insurance
- Long-term disability insurance
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
