Venue Operations & Event Sales Coordinator

Boulder Jewish Community Center • Boulder, CO

2d • $21 - $23

About The Position

The Venue Operations & Event Sales Coordinator serves as the operational backbone of the Boulder JCC’s Venue & Events Department, providing business support, financial oversight, database administration, and client pipeline management. Working closely with the Venue & Events Director and the Operations Team, the coordinator is the primary financial liaison between Venue & Events and the Finance Department. The role manages client account records, improves workflows, and provides a knowledgeable, welcoming point of contact for current and prospective clients.

The successful candidate is highly organized, analytical, proactive, and comfortable working independently and collaboratively in a fast-paced, community-centered organization. The position supports events from initial inquiry through final execution, including contracting, billing, records administration, client tours and presentations, and occasional coverage for daytime events.

This is a full-time, non-exempt salaried position. The stated salary range is $21.13–$22.86 per hour, commensurate with experience. An offer is contingent on successful completion of a background check. The anticipated application closing date is December 4, 2026.

Requirements

• Bachelor’s degree in a related field or equivalent practical experience.
• At least 2 years of experience in venue operations, administrative finance, or a similar capacity.
• Proficiency in Microsoft Office Suite, especially Excel, and Google Suite applications.
• Quantitative and analytical skills.
• Ability to maintain confidentiality when handling sensitive financial data.
• Exceptional organizational skills and attention to detail.
• Ability to prioritize issues, work independently, and manage multiple workstreams simultaneously.
• Collaborative mindset and proactive, reliable work ethic.
• Excellent written, verbal, and interpersonal communication skills.
• Strong commitment to customer service and hospitality.
• Interest in working in a community-centered environment.

Nice To Haves

• Hands-on experience with Salesforce, Sage Intacct, or Streamspot.

Responsibilities

• Oversee the event contracting and invoicing lifecycle, ensuring accurate terms, timely execution, insurance compliance, and municipal permit clearance.
• Manage client billing, payment tracking, accounts receivable follow-ups, and confidential financial data in accordance with Boulder JCC standards.
• Oversee preferred caterer and vendor contracts, including active agreements, current certificates of insurance, and timely collection of Facility Maintenance Fees.
• Work with the Venue & Events Director and Finance Department to develop the annual departmental budget and align service pricing strategies.
• Monitor monthly revenue, expenditures, and budget variances with staff, and ensure departmental purchases follow guidelines.
• Reconcile financial information between Salesforce and Sage Intacct with the Finance Department.
• Respond to client, prospect, and visitor inquiries and provide information about facilities, rentals, and capabilities.
• Maintain complete, audit-compliant physical and electronic client records in accordance with state and federal regulations.
• Assist leadership with staff scheduling, training logistics, and administrative support across departments.
• Maintain master event calendars and accurate, standardized data across systems.
• Work with Data Management to develop custom Salesforce reports and templates and optimize departmental workflow technology.
• Evaluate current and emerging software solutions with Operations and Finance teams to improve efficiency.
• Lead or support prospective client tours, sales presentations, and live-streamed event client management.
• Occasionally provide coverage for daytime Venue & Events Department events as needed.

Benefits

• Health insurance, including medical, dental, and vision coverage.
• Access to a health savings account (HSA) with generous employer contributions.
• 403(b) retirement savings plan with immediate vesting and an employer match up to 4%.
• Voluntary disability, life, and accident insurance.
• Substantial staff discounts.
• Vacation, sick, and holiday time off, including a full week during Thanksgiving.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level