Coordinator, Event Finance & Contract Operations

Live Nation Entertainment•Weehawken, NJ

About The Position

Live Nation Entertainment is seeking a highly organized, detail-oriented, and dependable Event Finance & Contract Operations Coordinator to support the Finance team across a fast-paced portfolio of live events. The role manages administrative and financial details for projects, including crew agreements and vendor documentation, expense backup, payment requests, reconciliations, and post-event cleanup. The coordinator works with internal teams, vendors, crew, and clients to maintain accurate records, manage multiple priorities, follow up on outstanding information, and ensure that financial and contract processes are completed. The position combines live-event operations, finance, contract administration, and project coordination, and also supports Finance leadership with administrative and operational needs.

Requirements

At least 2 years of experience in finance administration, accounting support, contract administration, project coordination, or a related operations role.
Exceptional attention to detail, organization, and follow-through.
Ability to manage multiple high-priority tasks and shifting deadlines in a fast-paced environment.
Strong written and verbal communication skills and professionalism when working with internal teams, vendors, crew, and clients.
Experience preparing invoices, expense backup, payment requests, reconciliations, or other financial documentation.
Ability to handle confidential financial, vendor, and contract information with discretion.
Strong working knowledge of Microsoft Outlook, Excel, and shared-file systems.
Proactive problem-solving approach and willingness to ask questions, clarify details, and close gaps before they become issues.

Nice To Haves

Experience supporting live events, entertainment, music, production, hospitality, or another project-based industry.
Familiarity with QuickBooks, PEX, DocuSign, Dropbox, and spreadsheet-based tracking tools.
Experience with accounts payable, vendor onboarding, payroll coordination, contractor agreements, or expense reconciliation.
Experience coordinating meetings, calendars, staffing details, and cross-functional project follow-up.
Familiarity with event budgets, project codes, cost allocations, or post-event closeout processes.
Comfort working in a collaborative environment where priorities can change quickly.

Responsibilities

Prepare and organize financial backup for event expenses, including PEX and Uber reconciliations, retagging, settlements, and reimbursement support.
Compile invoices, coding details, and supporting documentation for accounts-payable requests; route packages for approval and payment processing.
Track open invoices, expenses, payment-related documentation, and financial follow-ups across multiple active event projects.
Support event financial cleanup by organizing backup, researching discrepancies, coordinating expense allocations, and assisting with reconciliation preparation.
Prepare, proofread, merge, and issue deal memos, crew agreements, statements of work, and contractor agreements through DocuSign.
Track document status, follow up on outstanding signatures, correct discrepancies, and save fully executed agreements in appropriate shared folders.
Coordinate with crew, vendors, and internal stakeholders to obtain missing information, documentation, signatures, invoices, and payment details.
Verify vendor banking information through approved outreach and maintain documentation of confirmation.
Research citations, fines, rental charges, and other operational expenses; match them to the appropriate event, reservation, project, or responsible party.
Support payroll and contractor-administration workflows, including reimbursement collection, payroll-vendor follow-up, and audit-status tracking.
Assist with staffing-budget updates, event staffing coordination, and supporting materials for rehearsals and live projects.
Coordinate Finance meetings, manage calendars and invitations, circulate meeting notes, and maintain action items and Outlook to-do lists.
Support Finance leadership with ad hoc administrative, project-tracking, and operational needs.

Benefits

Medical, vision, dental, and mental health benefits for employees and their families.
Access to a health care concierge and Flexible Spending Accounts or Health Savings Accounts.
Free concert tickets.
Paid time off, including paid holidays, sick time, and personal days.
401(k) program with company match.
Stock reimbursement program.
New parent programs, including caregiver leave.
Fertility, adoption, foster, or surrogacy support.
Career and skill development programs through School of Live.
Tuition reimbursement and student loan repayment.
Volunteer time off.
Crowdfunding match.