Event Operations Coordinator

Dow Jones•New York, NY

1d•$55,000 - $75,000

About The Position

The Event Operations Coordinator supports the Dow Jones Energy Events team in operational and logistical planning and execution of live events, from pre-production through post-event evaluation. The role assists with vendor management, event technology, budget administration, project planning, and onsite execution to help deliver strong experiences for attendees, sponsors, and stakeholders. The Events team develops, plans, and executes Dow Jones Energy's global paid events, aiming to deliver them on time, within budget, and to a high standard of attendee experience.

Requirements

0–2 years of corporate event management experience, particularly with mid-sized to large events, and a demonstrated ability to execute successful events.
Experience with event management platforms such as Cvent, event websites such as WordPress, mobile event apps, and attendee engagement tools.
Strong organizational and project management skills, including managing multiple projects, timelines, budgets, and competing priorities while maintaining quality.
Experience working with third-party vendors, reviewing contracts, and supporting negotiations.
Ability to think critically, solve problems proactively, and remain calm in fast-paced or changing environments.
Strong attention to detail and forward-thinking decision-making that supports business objectives and event experiences.
Ability to collaborate across departments and build relationships with internal and external stakeholders.
Excellent written and verbal communication skills, with the ability to communicate professionally at all organizational levels.
Willingness to work flexible hours, including evenings and weekends during peak event periods, and to support international business schedules.
Ability to lift and move materials weighing approximately 15–30 pounds when required.
Willingness to travel up to 25% domestically and internationally for onsite event support.
Reside within reasonable proximity to a major U.S. airport.
Positive, high-energy, solution-oriented mindset and ability to thrive in a fast-paced environment.
Passion for continuous learning and improving operational excellence.
Innovative approach to technology and identifying opportunities to improve processes and attendee experiences.
Collaborative approach that values inclusion, partnership, and shared success.
Professional judgment and ability to make informed decisions and adapt quickly to changing priorities.

Responsibilities

Assist with event logistics, including venue selection, vendor management, registration and attendee management, food and beverage, sponsorship deliverables, hotel accommodations, audiovisual production, floor plans, room layouts, décor, signage, and branded materials.
Support event technology, including event websites, registration platforms, mobile event apps, onsite registration equipment, and attendee engagement tools.
Develop and maintain project plans, timelines, critical paths, production schedules, and operational checklists.
Track event expenses, create purchase orders, process invoices, and manage payments to keep events within budget.
Build working relationships with internal stakeholders, senior leadership, sponsors, and external vendors to coordinate events.
Support onsite event setup, execution, and breakdown, including domestic and international travel as needed.
Take on additional responsibilities as the Events team grows and evolves.