Entrada Scholars Program – Entrada Student Event Coordinator

Calvin University•Grand Rapids, MI

About The Position

The Entrada Scholars Program seeks a student employee to support implementation of Entrada’s 40th Anniversary celebrations and operational planning for Entrada 2027. The coordinator will work closely with College Access Programming Office (CAPO) staff to coordinate events, organize alumni volunteer involvement, maintain project timelines, and organize Entrada’s SharePoint resources and annual planning materials. CAPO staff establish priorities, oversee workflows, and approve decisions; the position supports implementation and coordination and has no formal supervisory responsibilities. The role includes helping deliver anniversary activities such as the Entrada Talent Show, Entrada Community Conversation, Entrada Discovery Day, and Legacy Luncheon; supporting the development of an Entrada Scholars Alumni Volunteer Group; collaborating with Entrada Ambassadors on approved event projects; and preparing reusable planning resources for future years. The coordinator will attend required trainings, planning meetings, and staff check-ins, and is expected to support Entrada’s commitments to belonging, access, opportunity, teamwork, and confidentiality. The position is scheduled for approximately 10–12 hours per week, preferably four 3-hour shifts per week, from November 30, 2026 through May 2027, excluding scheduled academic breaks. Compensation is $15.00 per hour. Training is provided in Entrada’s history and mission, event planning and logistics, project tracking, volunteer coordination, SharePoint organization, annual file management, and confidentiality expectations. The role offers experience in event planning, project management, alumni engagement, program operations, and organizational leadership. Candidates must be committed to Calvin’s Christian educational mission and faith-learning integration, and demonstrate awareness and commitment to effective relationships and positive communication across dimensions of diversity.

Requirements

Strong organizational skills and attention to detail.
Ability to manage multiple projects and meet deadlines.
Professional verbal and written communication skills.
Dependable, responsible, and able to work independently.
Comfort using Microsoft Office and SharePoint, or willingness to learn new systems quickly.
Ability to recognize when staff guidance or approval is needed.
Commitment to Calvin’s educational mission as a Christian liberal arts university affiliated with the Christian Reformed Church.
Commitment to the Christian faith and to integrating faith, learning, and student development.
Awareness and commitment to establishing effective relationships and positive communication across dimensions of diversity, including race, gender, physical limitations, class, and religious perspectives.

Nice To Haves

Experience with event planning, volunteer coordination, administrative support, or project management.
Familiarity with Entrada and its mission.
Interest in alumni engagement, operations, project coordination, or campus programming.
Knowledge of Calvin University resources, facilities, or student life.

Responsibilities

Help coordinate implementation of Entrada’s 40th Anniversary activities, including the Entrada Talent Show, Entrada Community Conversation, Entrada Discovery Day, and Legacy Luncheon.
Prepare and maintain task lists, timelines, project calendars, and event checklists.
Assist with scheduling meetings, organizing space requests, coordinating supplies, and tracking event logistics.
Follow up on assigned tasks with CAPO staff and campus partners, and communicate barriers or delays.
Provide event support, including setup, check-in, guest assistance, activity coordination, and cleanup.
Assist CAPO staff with developing an Entrada Scholars Alumni Volunteer Group.
Help organize volunteer recruitment, meeting invitations, availability tracking, onboarding information, and communication.
Coordinate approved volunteer assignments, preparation meetings, schedules, and follow-up activities.
Maintain volunteer rosters and project trackers, and support a welcoming and organized volunteer experience.
Work with CAPO staff to identify event preparation projects suitable for Entrada Ambassadors when their schedules allow.
Communicate approved assignments, deadlines, and project details to participating Ambassadors.
Track progress across Ambassadors and volunteers using shared plans and task trackers.
Refer personnel matters, work assignment changes, and scheduling conflicts to CAPO staff.
Review and organize Entrada files housed in SharePoint, and help create a clear, sustainable folder structure for annual planning and record retention.
Help develop reusable templates, yearly folders, and documentation for future program setup and archiving.
Support updates to planning documents, schedules, activity calendars, and other operational materials under staff guidance.
Attend required trainings, planning meetings, and staff check-ins.
Maintain accurate project timelines, task trackers, schedules, and progress updates.
Communicate proactively about priorities, deadlines, challenges, and scheduling conflicts.
Support Entrada’s commitment to belonging, access, opportunity, teamwork, and confidentiality.