Webinar Event Program Coordinator

ACAMS•Miami, FL

7d•Remote

About The Position

The Webinar Event Program Coordinator reports to the Event Coordinators Supervisor and supports the Events team in managing the webinar portfolio, selected seminars, and in-person conferences. The coordinator serves as a key contact for external speaker faculty and a liaison between departments. This is not a meeting planning position.

Requirements

Bachelor’s degree or equivalent experience.
At least 2 years of relevant work experience.
Fluency in spoken and written English and Spanish is required for coordination of Spanish-language events.
Intermediate to advanced computer skills in Microsoft Word, Excel, PowerPoint, and Outlook.
Ability and willingness to travel domestically and internationally on behalf of the company for events.
Solid project management, organizational, and written and oral communication skills to organize webinars, seminars, and conference activities.

Nice To Haves

Copywriting, editing, and/or proofreading experience.

Responsibilities

Schedule and attend session planning calls, rehearsals, and potential recordings with event speakers.
Collect presentations, biographies, and photos from speakers for webinars, marketing materials, and on-site collateral, and maintain the speaker database.
Assist with presentation edits and updates.
Manage project setup for in-person events by coordinating logistics among speakers, internal staff, and vendors as applicable.
Travel to events as needed to help manage speakers and logistics.
Manage the attendee evaluation process for assigned events.
Assist event program managers with collecting speaker agreements and confirmation letters.
Ensure information on the event website and/or mobile app is timely and accurate, as applicable.
Assist with management of the virtual event app as needed.
Edit presentations to ensure compliance with ACAMS formatting guidelines.
Perform other general duties as assigned.