Webinar Event Program Coordinator

ACAMS•Miami, FL

7d•$26 - $28•Remote

About The Position

The Webinar Event Program Coordinator reports to the Event Coordinators Supervisor and supports the Events team in managing the webinar portfolio, selected seminars, and in-person conferences. The coordinator serves as a key contact for external speaker faculty and a liaison between departments. This is not a meeting planning position. The role coordinates webinar speakers and materials, supports event setup and logistics, and assists event program managers with speaker documentation and accurate event information. It may involve travel to events domestically and internationally.

Requirements

Bachelor’s degree or equivalent experience.
At least 2 years of relevant work experience.
Bilingual English/Spanish fluency, verbal and written, required for coordination of Spanish-language events.
Intermediate-advanced computer skills in Microsoft Word, Excel, PowerPoint, and Outlook.
Ability and willingness to travel domestically and internationally on behalf of the company for events.
Ability to demonstrate solid project management, organizational, and written and oral communication skills to organize webinars, seminars, and conference activities.

Nice To Haves

Copywriting, editing, and/or proofreading experience.

Responsibilities

Schedule and attend session planning calls, rehearsals, and potential recordings with event speakers.
Collect speaker presentations, biographies, and photos for webinars, marketing materials, and on-site collateral; maintain the speaker database.
Assist with presentation edits and updates.
Manage event setup as a project manager and coordinate logistics among speakers, internal staff, and vendors as applicable.
Travel to events as needed to help manage speakers and logistics.
Manage the attendee evaluation process for assigned events.
Assist event program managers with collecting speaker agreements and confirmation letters.
Ensure event information is timely and accurate on the event website and/or mobile app, as applicable.
Assist in managing the virtual event app as needed.
Assist with presentation edits to ensure compliance with ACAMS formatting guidelines.
Perform other general duties as assigned.