Event Sales Coordinator| Full-Time | Carolina Club UNC Alumni

Oak View Group•Chapel Hill, NC

About The Position

The Event Sales Coordinator oversees events taking place at the venue, developing, detailing, and coordinating event-related activities needed to operate the facility. The role includes marketing support, event details, client and internal communications, invoicing, follow-up, distribution of event information, guest customer service, and coordination of departmental event logistics. The coordinator works with event planners and internal team members to meet client needs, develop event logistics, and provide cost estimates. The role pays $22.00–$25.00 per hour.

Requirements

Ability to work flexible and sometimes demanding schedules, including nights, weekends, holidays, and extended hours.
Experience with Microsoft Office products, CRM, and event planning software.

Nice To Haves

A four-year degree from a college or university is preferred.
One to two years of event sales experience with private clubs, hotels, convention centers, or similar venues is preferred.
Familiarity with event billing and invoices.

Responsibilities

Communicate event information to the appropriate departments and staff.
Develop, implement, and manage event details and logistics in conjunction with team members.
Develop accurate event menu and beverage information and ensure event setups are accurate.
Communicate promptly with department heads about specific needs and information for each event.
Prepare and distribute the Event Order Sheet to staff and departments in a timely manner.
Prepare post-event reports for coordinated events.
Work with event planners to coordinate and facilitate client needs and provide cost estimates as required or requested.
Prepare and submit expenses for event billing and invoices.
Execute other operational duties as assigned.