Copy of Event Coordinator - Temp

Logicbroker

2d•Hybrid

About The Position

Logicbroker is hiring a contract Event Coordinator for a project-based, part-time engagement of approximately 10–25 hours per week, with hours varying by event cycle. The engagement runs from September 2026 through the close of Shoptalk season at the end of March 2027. The coordinator will own logistics for high-visibility trade shows, primarily NRF 2027 and Shoptalk, as well as smaller bespoke events such as dinners and meetups. The ideal candidate has direct trade show experience, established vendor relationships, and can work independently with minimal ramp time. The role covers end-to-end trade show planning and logistics, attendee travel and registration, vendor and budget management, and coordination with internal stakeholders. It also includes planning bespoke events, maintaining event records and trackers, managing branded materials, and supporting lead assignment and sales engagement tracking. Onsite presence at major trade shows is not required, though occasional bespoke dinners may require one to two days onsite, including travel and setup or teardown. Logicbroker describes its culture as mission-driven, collaborative, autonomous, and focused on accountability, leadership accessibility, growth, and shared learning. The company offers hybrid flexibility, with work possible remotely or in-office.

Requirements

At least 3 years of B2B trade show or event logistics experience, including large-format shows with 5,000 or more attendees.
Proven ability to manage six-figure event budgets successfully.
Strong project management skills, including building and owning plans and proactively flagging risks.
Ability to operate independently as a contractor with minimal ramp time.

Nice To Haves

Direct experience with NRF, Shoptalk, or comparable enterprise retail or technology events.
Established relationships with exhibit houses, audiovisual vendors, and freight providers.

Responsibilities

Own end-to-end logistics for two to three trade shows, including booth design and planning, venue coordination, shipping, lead times, and sponsor deadlines.
Coordinate hotel room blocks, team travel, and event registration for Logicbroker attendees.
Manage vendor contract deliverables, purchase orders, and budget tracking.
Host weekly pre-event meetings with stakeholders and internal teams to track event KPIs, logistics, and brand standards.
Plan and execute bespoke dinners and meetups, including venue selection, food and beverage, audiovisual contractors, and attendee communications.
Maintain the master event calendar and logistics tracker.
Source and manage branded swag, promotional materials, and collateral shipments.
Manage internal tracking for lead assignments, pre- and post-show sales engagement, and basic reporting.
Attend occasional bespoke dinners onsite as needed, including travel and setup or teardown.