Event and Communications Coordinator

Bickham Services Unlimited, LLC•Washington, DC

2d•Remote

About The Position

Bickham Services Unlimited LLC is seeking an experienced Event and Communications Coordinator to support planning, coordination, and execution of program events and communications activities. The role involves coordinating large-scale events, managing vendors, and supporting hybrid, virtual, and in-person activities, including events with 500 or more participants. The position is contingent on contract award, with an anticipated start date of December 2, 2026, if awarded. This is a remote position in the United States, with candidates in the Washington, DC metro area preferred. The coordinator must be available during Eastern Time business hours. Occasional evening work, multiday events, and travel of up to approximately 25% may be required. September is a particularly busy period due to major annual events. Candidates must be authorized to work in the United States and able to complete a federal background investigation and suitability determination. Employment is also subject to a pre-employment background check and federal suitability determination.

Requirements

At least 4 years of experience in event management, event coordination, or communications.
Experience coordinating large-scale events with 500 or more attendees.
Knowledge of event registration, logistics, vendors, and audiovisual coordination.
Experience supporting hybrid and virtual events.
Strong written and verbal communication skills.
Excellent organizational and multitasking abilities.
Ability to work occasional evenings and support multiday events.
Must be authorized to work in the United States.
Must be able to complete a federal background investigation and suitability determination.

Nice To Haves

Experience coordinating podcasts or similar communications activities.
Residence in the Washington, DC metro area.

Responsibilities

Plan, coordinate, and support program events and outreach activities.
Manage event logistics, registration, vendors, venues, and audiovisual requirements.
Coordinate in-person, virtual, and hybrid events.
Support events with attendance of 500 or more participants.
Assist with event communications, announcements, and participant coordination.
Coordinate podcast-related activities and communications support.
Manage event schedules, timelines, and logistical documentation.
Support major annual events and activities, particularly during the September peak period.
Prepare event-related reports and accessible written materials.
Coordinate with internal team members and external stakeholders to ensure successful event delivery.