Event Coordinator

Dave & Buster's•Lewisville, TX

5d•$10 - $19

About The Position

The Event Coordinator supports the sales department by handling administrative functions that help the store operate efficiently and by assisting with event sales. The role completes administrative duties and confirmation calls to finalize event details, supports the sales process, and books social-market events. The Event Coordinator works with event hosts, the Sales Team, Management Team, and Operations to meet guests’ needs, maintain accurate event paperwork and contracts, and communicate event updates. The position also includes other duties as assigned.

Requirements

Friendly demeanor and a “You Got It” attitude.
Good decision-making skills and effective communication with guests, the Sales Team, and the Management Team.
Ability to communicate clearly and regularly with Operations, the Sales Team, and guests.
Ability to communicate guests’ needs clearly to Operations and other team members.
Strong organizational skills.
Strong verbal communication skills.
Ability to analyze basic data to support decision-making by Operations and the Sales Team.
Ability to read and communicate in English.

Responsibilities

Ensure the needs of each special events guest are met and communicate host requests so contracts are updated accordingly.
Respond to requests for proposals and calls for social events and convert them into closed business.
Conduct site tours as needed.
Distribute paperwork promptly and accurately for pop-up parties, coordinating with management to ensure appropriate staffing.
Provide administrative support to the Sales Department, including following up on calls, emails, and tasks with event hosts after a sale is closed.
Communicate changes to banquet event orders (BEOs) and updated signed contracts to Operations.
Follow up on accounts receivable, collect payment information, and close out remaining balances.
Submit check requests and invoices as needed.
Ensure Operations has the most up-to-date BEO for each event.
Offer upselling opportunities to event hosts after a sale is closed.
Perform other duties as assigned and assist team members when needed.