Sales & Event Coordinator

Snake Oil Cocktail Company • San Diego, CA

5d • Onsite

About The Position

The Sales & Event Coordinator supports sales execution and event delivery at Snake Oil Cocktail Company by managing lead intake, event documentation, logistics coordination, and onsite execution support. The role bridges Sales and Operations to ensure event details are accurate, clearly communicated, and delivered in accordance with client contracts and brand standards. It is execution-focused, detail-intensive, and time-sensitive, combining event planning with onsite event work.

This is a full-time, hourly, non-exempt position based in person in San Diego, California, with 10–20% local travel to event sites, site visits, and industry events. The schedule includes office hours and event shifts based on the event calendar, including required evenings, weekends, and holidays. Overtime may be scheduled and is paid in accordance with California law. The role requires reliable transportation to event sites and the ability to reliably commute to San Diego, CA 92101, or relocate before the start date.

The position pays $24.00–$28.00 per hour, with placement in the range based on job-related factors such as experience and skills. Benefits include paid sick leave, medical, dental, and vision benefits after the applicable eligibility period, a 401(k) after one year of service, and complimentary parking.

Requirements

• High school diploma or equivalent.
• 1–2 years of experience in event coordination, catering sales, hospitality, or administrative support.
• Experience with event management or scheduling systems.
• Intermediate proficiency with Google Workspace, Microsoft Word, and Microsoft Excel.
• Basic design skills for menus and event documents, such as Canva.
• Strong written and verbal communication skills and professional client service.
• Strong organizational skills and ability to manage multiple events and deadlines.
• At least 21 years of age by the start of employment because the role manages and participates in alcohol service.
• Responsible Beverage Service (RBS) certification, which may be obtained within 30 days of hire.
• California Food Handler Card.
• Reliable means of transportation to event sites, site visits, and industry events.
• Ability to work evenings, weekends, and holidays for events.
• Ability to reliably commute to San Diego, CA 92101, or plan to relocate before the start date.
• Ability to perform frequent sitting at a computer, alternating with standing and walking during events and site visits.
• Ability to lift up to 50 pounds and occasionally lift or carry event materials and supplies.
• Ability to occasionally bend, squat, twist, and turn, and frequently reach forward and grasp.
• Ability to work indoors and outdoors at event locations.

Nice To Haves

• Associate’s or Bachelor’s degree in hospitality, business, or a related field.
• Nowsta experience.
• Bartending or bar management experience.

Responsibilities

• Field initial event inquiries, organize leads, manage the general email inbox, answer calls to the main line, and route inquiries appropriately.
• Support the sales team with proposal development, gathering client details, and BEO close-out.
• Ensure client documents are finalized on time and that signatures and payments are received.
• Represent the company at select industry networking and showcase events, help generate new sales inquiries, and support lead-capture systems.
• Organize offsite event logistics, including backpacks, clipboards, staff instructions, and event materials.
• Upload final BEOs and staff documents to Nowsta and other required systems.
• Design, print, and pack specialty bar menus and vendor menus.
• Research and evaluate offsite venues and attend walkthroughs and site visits to confirm events are logistically feasible and on brand.
• Maintain accurate event management systems, timelines, accounts receivable tracking, and client and catering records.
• Create and distribute onsite logistics documents for staff, including load-in and parking instructions and layouts.
• Attend operations meetings and coordinate with Sales, Operations, and Warehouse to ensure execution readiness.
• Attend events as needed and serve as onsite Bar Manager when assigned, keeping events on timeline and on brand.
• Provide floor support to bar and catering teams, including stepping into service roles when needed.
• Assist with setup, breakdown, and post-event cleanliness.
• Maintain onsite awareness, address issues directly, or escalate them to management.
• Collaborate with the Mixology and Cocktail teams on menu ingredients, descriptions, and pricing.
• Coordinate with Event Operations and Sales Managers to keep event files current and accurate.
• Support additional Snake Oil activations, including Cocktail Graffiti and other programs as assigned.
• Ensure events are properly permitted through the California Department of Alcoholic Beverage Control (ABC).

Benefits

• Paid sick leave accrued and used in accordance with California and City of San Diego requirements.
• Medical, dental, and vision benefits, eligible the first of the month following 60 days of employment, subject to plan terms.
• 401(k) eligibility after one year of service, subject to plan terms.
• Complimentary parking.
• Trolley-adjacent location.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED