Sales & Event Coordinator

Snake Oil Cocktail Company • San Diego, CA

6d • $24 - $28 • Onsite

About The Position

The Sales & Event Coordinator supports sales execution and event delivery at Snake Oil Cocktail Company by managing lead intake, event documentation, logistics coordination, and onsite execution support. The role bridges Sales and Operations, ensuring event details are accurate, communicated clearly, and delivered in line with client contracts and company brand standards. It is execution-focused, detail-intensive, and time-sensitive, suited to an organized, client-minded hospitality professional who enjoys both event planning and onsite work.

This is a full-time, hourly, non-exempt position based on-site in San Diego, California, with 10–20% local travel to event sites, site visits, and industry events. The schedule includes office hours and event shifts, with evenings, weekends, and holidays required for events. Overtime may be scheduled and is paid in accordance with California law. The role requires reliable transportation to event locations and the ability to commute to San Diego, CA 92101 or relocate before the start date.

Requirements

• High school diploma or equivalent required.
• 1–2 years of experience in event coordination, catering sales, hospitality, or administrative support.
• Experience with event management or scheduling systems.
• Intermediate proficiency with Google Workspace, Microsoft Word, and Microsoft Excel.
• Basic design skills for menus and event documents, such as Canva.
• Strong written and verbal communication and professional client service.
• Strong organizational skills and ability to manage multiple events and deadlines.
• Must be at least 21 years of age by the start of employment because the role manages and participates in alcohol service.
• Responsible Beverage Service (RBS) certification required; it may be obtained within 30 days of hire.
• California Food Handler Card required.
• Reliable means of transportation to event sites, site visits, and industry events.
• Must reliably commute to San Diego, CA 92101 or plan to relocate before the start date.
• Availability for office hours and event shifts, including evenings, weekends, and holidays.
• Ability to work 40 hours per week, with overtime as scheduled.

Nice To Haves

• Associate’s or Bachelor’s degree in hospitality, business, or a related field.
• Nowsta experience.
• Bartending or bar management experience.

Responsibilities

• Field initial event inquiries and organize leads efficiently.
• Manage the general email inbox, answer calls to the main line, and route inquiries appropriately.
• Support the sales team with proposal development, client information gathering, and BEO close-out.
• Ensure client documents are finalized on time and signatures and payments are received.
• Represent the company at select industry networking and showcase events.
• Help generate new sales inquiries and support lead capture systems.
• Organize offsite event logistics, including backpacks, clipboards, staff instructions, and event materials.
• Upload final BEOs and staff documents to Nowsta and other required systems.
• Design, print, and pack specialty bar menus and vendor menus.
• Research and evaluate offsite venues and attend walkthroughs and site visits to confirm logistical feasibility and brand fit.
• Maintain accurate event management systems, timelines, accounts receivable tracking, and client and catering records.
• Create and distribute onsite logistics documents for staff, including load-in and parking instructions and layouts.
• Attend operations meetings and coordinate with Sales, Operations, and Warehouse to ensure execution readiness.
• Attend events as needed and serve as onsite Bar Manager when assigned, keeping events on timeline and on brand.
• Provide floor support to bar and catering teams, including stepping into service roles when needed.
• Assist with setup, breakdown, and post-event cleanliness.
• Maintain onsite awareness, address issues directly, or escalate them to management.
• Collaborate with the Mixology and Cocktail teams on menu ingredients, descriptions, and pricing.
• Coordinate with Event Operations and Sales Managers to keep event files current and accurate.
• Support additional Snake Oil activations, including Cocktail Graffiti and other programs as assigned.
• Ensure events are properly permitted through the California Department of Alcoholic Beverage Control (ABC).

Benefits

• Paid sick leave accrued and used in accordance with California and City of San Diego requirements.
• Medical, dental, and vision benefits eligible from the first of the month following 60 days of employment, subject to plan terms.
• 401(k) eligibility after 1 year of service, subject to plan terms.
• Complimentary parking.
• Trolley-adjacent location.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED