Event Production Coordinator
About The Position
The Event Production Coordinator consults with internal and external clients about audio-visual equipment and other event services for meetings, events, and productions. The role ensures that requested technical services align with facility capabilities and are delivered as agreed. It also monitors technical systems and networking in spaces managed by Conference & Event Services, coordinating needs with Information Technology Services. The coordinator supports scheduling and billing by entering information into the Event Management System (EMS), maintains and evaluates technical equipment, coordinates repairs, and researches equipment and upgrades. The position also recruits, hires, trains, and supervises student employees; manages their schedules and reviews their hours for payroll accuracy. In collaboration with other Coordinators, the role helps organize and develop student employee content, and assists with event scheduling and operations as needed.
Requirements
- Bachelor’s degree and two years of relevant experience; relevant experience may substitute for the required education.
- Must be authorized to work in the United States; employment visa sponsorship or transfer is unavailable.
Responsibilities
- Consult with internal and external clients about audio-visual equipment and other event services for meetings, events, and productions.
- Review technical riders for third-party groups working with campus partners and clients to ensure event needs align with facility capabilities.
- Provide agreed-upon audio-visual equipment and other event services to ensure technical excellence.
- Monitor technical systems and networking in spaces managed by Conference & Event Services, and communicate and coordinate needs with Information Technology Services.
- Support scheduling and billing processes by entering information into the Event Management System (EMS).
- Maintain an inventory of Conference & Event Services technical equipment; evaluate and maintain equipment and coordinate repairs to lighting, sound, and projection equipment.
- Collaborate on developing a preventive maintenance schedule.
- Research new equipment and upgrades to current equipment.
- Recruit, hire, train, and supervise student employees.
- Manage student work schedules based on event needs and review student employee hours for accuracy and payroll deadlines.
- Collaborate with other Coordinators on the organization and content for student employees.
- Assist with event scheduling and operations as needed.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
