Event Production Coordinator

University of Memphis•Memphis, TN

About The Position

The Event Production Coordinator consults with internal and external clients about audiovisual equipment and other event services for meetings, events, and productions. The role helps ensure event requirements align with facility capabilities and provides agreed-upon technical services. It also monitors technical systems and networking in spaces managed by Conference & Event Services and coordinates related needs with Information Technology Services. The coordinator supports event scheduling and billing in the Event Management System (EMS), maintains and evaluates technical equipment, coordinates repairs, and collaborates on preventive maintenance. The position also recruits, hires, trains, and supervises student employees; schedules their work, reviews time records, and collaborates with other Coordinators on student employee organization and content. Applicants must be authorized to work in the U.S.; employment visa sponsorship or transfer is not available.

Requirements

Bachelor’s degree and two years of relevant experience; relevant experience may substitute for the required education.
Must be authorized to work in the U.S.; the employer is unable to sponsor or take over sponsorship of an employment visa.
Regularly sit, use hands to handle or feel, and talk or hear; frequently walk; occasionally stand, reach with hands and arms, and stoop, kneel, or crouch.
Occasionally lift and/or move up to 10 pounds.
Close vision.

Responsibilities

Consult with internal and external clients about audiovisual equipment and other event services for meetings, events, and productions.
Review technical riders for third-party groups working with campus partners and clients to ensure event needs align with facility capabilities.
Provide agreed-upon audiovisual equipment and other event services to ensure technical excellence.
Monitor technical systems and networking in spaces managed by Conference & Event Services, and communicate and coordinate needs with Information Technology Services.
Enter information into the Event Management System (EMS) to assist with scheduling and billing processes.
Maintain an inventory of Conference & Event Services technical equipment; evaluate and maintain equipment and coordinate repairs, including lighting, sound, and projection equipment.
Collaborate on developing a preventive maintenance schedule.
Research new equipment and upgrades to current equipment.
Recruit, hire, train, and supervise student employees.
Schedule student employees according to event needs and review their hours for accuracy and payroll deadlines.
Collaborate with other Coordinators on the organization and content for student employees.
Assist with event scheduling and operations as needed.
Perform other duties as assigned.