Tradeshow & Event Coordinator

Fonroche Lighting America•Fort Worth, TX

6d•Onsite

About The Position

The Tradeshow & Event Coordinator independently manages and executes company events and marketing initiatives, including trade shows, conferences, ribbon cuttings, lunch-and-learns, and customer events. The role owns projects from initial planning through execution and follow-up, managing timelines, logistics, vendors, materials, inventory, transportation, and applicable budgets while coordinating with event organizers, venues, customers, sales representatives, and internal teams. The coordinator takes initiative, anticipates needs, resolves problems, and manages multiple priorities with minimal day-to-day oversight. This hands-on position combines event management, logistics, inventory ownership, and marketing and sales support. Work takes place in the office, warehouse, event venues, customer locations, and field environments. It includes preparing, transporting, setting up, and maintaining event materials and equipment, and requires travel as needed.

Requirements

At least 2 years of experience in marketing, event management, project coordination, logistics, or a related role.
Demonstrated ability to independently manage projects from planning through execution with minimal day-to-day supervision.
Experience managing multiple projects, deadlines, and competing priorities in a fast-paced environment.
Strong project management and organizational skills, including maintaining visibility into active projects and anticipating needs.
Proactive, self-directed approach, including taking initiative, identifying next steps, solving problems, and following through without waiting for direction.
Sound judgment and resourcefulness, including the ability to make decisions, adapt, and resolve issues independently.
Excellent written and verbal communication skills and ability to coordinate with vendors, customers, sales teams, and internal departments.
Strong attention to detail and accountability for work quality and completion.
Ability to manage event logistics, inventory, materials, transportation, and hands-on setup.
Comfort working in office, warehouse, event, outdoor, and field environments.
Willingness to travel for trade shows, customer events, ribbon cuttings, and other company events.
Valid driver's license and ability to transport or coordinate transportation of event materials and equipment.

Nice To Haves

Experience with marketing, event management, CRM, or project management tools.

Responsibilities

Independently manage a high volume of events and marketing initiatives from planning through execution and follow-up.
Manage event schedules, registrations, vendors, materials, equipment, transportation, applicable budgets, and deadlines.
Develop and maintain event timelines, calendars, and project plans for multiple simultaneous initiatives.
Coordinate with event organizers, venues, vendors, customers, sales representatives, and internal teams.
Prepare, set up, execute, and break down events, ensuring materials, displays, signage, samples, and equipment are ready and professionally presented.
Anticipate logistical challenges, resolve issues, and adjust plans to keep events on track.
Travel as needed to execute events and support on-site operations.
Organize, track, and replenish marketing materials, promotional items, giveaways, swag, event supplies, and product samples.
Monitor inventory, anticipate needs, and initiate replenishment before shortages affect events or sales activities.
Prepare and distribute samples, promotional materials, and swag for sales representatives and events.
Establish and maintain systems to account for, return, and prepare materials and equipment for future use.
Coordinate movement of materials, samples, displays, and equipment among the office, warehouse, customer locations, and event venues.
Load, unload, organize, transport, and set up materials and equipment as needed.
Manage competing logistical priorities and ensure resources arrive where needed on time.
Maintain the organization, functionality, and readiness of event equipment and marketing materials.
Drive execution of customer-facing events, lunch-and-learns, and other sales and marketing initiatives.
Identify upcoming event requirements, communicate needs, and coordinate execution with appropriate teams.
Represent the company consistently and professionally at events and customer interactions.
Track outstanding tasks and follow through on commitments to complete projects on time and to the expected standard.