Construction Administrator Jobs

About The Position

Requirements

• Experience in a front desk, reception, office administration, or administrative support role.
• Strong communication and customer service skills, with a professional, welcoming, and outgoing presence.
• Strong organization and attention to detail, with the ability to manage multiple tasks, deadlines, and priorities.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel, and comfort learning new software and systems.
• A collaborative, positive approach and strong interpersonal skills to build working relationships across all levels of the organization.
• Self-motivation, initiative, and the ability to anticipate needs and work independently in a fast-paced environment.
• Professional in-person and telephone etiquette, with strong problem-solving and customer-focused skills.

Nice To Haves

• Experience in the construction industry.

Responsibilities

• Greet visitors, candidates, clients, and trade partners, representing the company professionally in person and by phone.
• Answer and direct incoming calls, manage the general office inbox, and assist with estimating-related communications and follow-up calls.
• Receive and distribute mail, packages, and deliveries.
• Provide administrative support to office personnel, including the Vice President, and back up the Executive Assistant as needed.
• Maintain office supplies, kitchen stock, conference rooms, office equipment, company SWAG, and safety inventory; coordinate vendor service and repairs.
• Support onboarding by preparing workspaces and ensuring new team members have the tools and resources they need.
• Schedule and coordinate conference rooms, meetings, interviews, lunches, company events, market activities, and community engagements through calendar management.
• Assist with subcontractor prequalification documentation, insurance compliance tracking, and related administrative processes.
• Reconcile Concur expense reports and assist with other administrative and accounting support functions as needed.
• Support Bloom Growth initiatives, including meeting coordination and follow-up on action items.
• Help plan and coordinate office events, team gatherings, and community activities.
• Identify opportunities to improve office processes and support special projects such as space planning or office moves.
• Maintain an organized and efficient work environment while managing multiple priorities in a fast-paced setting.

Benefits

• Employee Stock Ownership Plan
• Discretionary annual bonus
• 401(k) with employer match
• Employee medical, dental, and vision insurance fully covered, with dependent coverage available at 50% coverage by Willmeng
• Flexible Time Off Policy
• Nine paid company holidays
• Three consecutive weeks of parental bonding leave, with an additional three to five weeks of disability leave for delivery recovery
• Break rooms with healthy meals and snacks provided at no additional cost
• Team-building activities, including volunteer opportunities
• 100% employee ownership