Construction Administrator Jobs

About The Position

Requirements

• High school diploma or equivalent; relevant experience may be considered in lieu of this requirement.
• Ability to perform work accurately, completely, and on time.
• Verbal and written communication skills.
• Proficiency in Microsoft Office, especially Word and Excel.
• Proficiency in Adobe, Bluebeam, or other PDF systems.
• Ability to understand and implement best-practice standards.
• Knowledge of organizational structure and available resources.
• Ability to meet tight deadlines and prioritize.
• Ability to follow up on inquiries in a timely manner.
• Attention to detail and ability to deliver quality work.
• Organizational and listening skills.
• Ability to build relationships and collaborate with internal and external teams.

Nice To Haves

• At least 2 years of accounts payable or general accounting experience.
• Construction industry knowledge.

Responsibilities

• Accurately record, track, pay, and fulfill statements, invoices, and credit card transactions.
• Sort and scan accounts payable documents and invoices for timely payment.
• Code and review documents and invoices for proper job-cost or general-ledger account distribution according to company best practices.
• Communicate with vendors regarding statement differences, vendor-letter inquiries, and related matters.
• Work with internal customers to facilitate timely and accurate vendor payments.
• Guide internal customers on vendor payment processing and associated tools.
• Prepare ad hoc reports as requested by internal customers.
• Facilitate vendor discount and rebate programs.
• Address difficult or emotional customer situations promptly and efficiently.
• Meet client commitments and recognize and act on service opportunities.
• Solicit and apply feedback to improve quality and service.
• Participate in periodic department meetings.

Benefits

• Benefits package aligned to the Professional Non-Union position; details are available through the linked benefits information.