Accounting and Construction Administrator

SERVPRO of Beaumont•Beaumont, TX

4d•$18 - $23

About The Position

The Accounting and Construction Administrator supports daily accounting operations and assists the Construction team with administrative and project-related responsibilities. The role requires multitasking, organization, professional communication, and the ability to manage multiple priorities while maintaining accuracy in a fast-paced environment. The position also supports general office operations by answering calls, managing correspondence, maintaining filing systems, and handling other administrative tasks as needed. The company seeks someone proactive, dependable, motivated, comfortable with accounting responsibilities, and willing to assist with the daily administrative needs of a busy construction department.

Requirements

Previous experience in accounting, bookkeeping, or office administration is preferred.
Knowledge of Accounts Payable and Accounts Receivable.
Proficiency in Microsoft Office, particularly Excel and Outlook.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Ability to multitask and meet deadlines.
Strong attention to detail and accuracy.
Ability to work independently and as part of a team.
Professional, dependable, proactive, and willing to learn.

Nice To Haves

Construction or restoration industry experience.

Responsibilities

Assist with accounts receivable, including customer invoicing and payment follow-ups.
Prepare and process customer invoices, receipts, and payment records.
Track incoming payments, checks, and outstanding invoices.
Maintain accurate financial records and organized documentation.
Assist with credit card transactions and payment processing.
Communicate with customers and vendors about billing and payment inquiries.
Provide administrative support to the Construction team.
Assist with preparing construction proposals.
Maintain and organize job files, project documentation, and customer records.
Track project progress, deadlines, and outstanding documentation.
Maintain accurate vendor records and document and assign job-related invoices and receipts to the correct projects.
Update and maintain construction job cost spreadsheets to track project expenses and costs.
Assist with scheduling and coordinating construction-related activities.
Communicate with subcontractors, vendors, customers, and insurance representatives.
Assist with purchase orders, material orders, and job-related expenses.
Ensure required paperwork, photos, and documentation are received and properly filed.
Answer incoming calls and assist customers professionally.
Manage emails and correspondence.
Maintain electronic and paper filing systems.
Assist with general office duties and other administrative tasks as needed.