Accounting and Construction Administrator

Servpro•Beaumont, TX

About The Position

The Accounting and Construction Administrator supports daily accounting operations and assists the Construction team with administrative and project-related responsibilities. The role calls for someone who can manage multiple priorities in a fast-paced environment while communicating professionally and maintaining organization, accuracy, and attention to detail. The position combines accounting and financial administration, construction project support, and general office administration. The administrator works with customers, vendors, subcontractors, and insurance representatives, and helps maintain accurate financial, vendor, customer, and project records. This role is with an independently owned and operated SERVPRO franchise.

Requirements

Previous experience in accounting, bookkeeping, or office administration is preferred.
Knowledge of Accounts Payable and Accounts Receivable.
Proficiency in Microsoft Office, particularly Excel and Outlook.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Ability to multitask and meet deadlines.
Strong attention to detail and accuracy.
Ability to work independently and as part of a team.
Professional, dependable, proactive, and willing to learn.

Nice To Haves

Construction or restoration industry experience is a plus.

Responsibilities

Assist with accounts receivable, including customer invoicing and payment follow-ups.
Prepare and process customer invoices, receipts, and payment records.
Track incoming payments, checks, and outstanding invoices.
Maintain accurate financial records and organized documentation.
Assist with credit card transactions and payment processing.
Communicate with customers and vendors about billing and payment inquiries.
Provide administrative support to the Construction team.
Assist with preparing construction proposals.
Maintain and organize job files, project documentation, and customer records.
Track project progress, deadlines, and outstanding documentation.
Maintain accurate vendor records and document and assign job-related invoices and receipts to the correct projects.
Update and maintain construction job cost spreadsheets to help track project expenses and costs.
Assist with scheduling and coordinating construction-related activities.
Communicate with subcontractors, vendors, customers, and insurance representatives.
Assist with purchase orders, material orders, and job-related expenses.
Ensure required paperwork, photos, and documentation are received and properly filed.
Answer incoming calls and assist customers professionally.
Manage emails and correspondence.
Maintain electronic and paper filing systems.
Assist with general office duties and other administrative tasks as needed.