Construction Administrator Jobs

About The Position

Requirements

• 3+ years of administrative experience in construction, project accounting, or closely related work within the construction industry.
• Experience with construction accounting/project-management software such as Yardi, Sage 300 CRE, Viewpoint Vista, Procore, or CMiC.
• Strong Microsoft Excel skills and experience working with cost tracking and financial reporting.
• Familiarity with AIA G702/G703 billing, contracts, change orders, and retainage.
• An understanding of job-cost accounting, GAAP, and WIP reporting.
• Strong analytical, organizational, communication, and problem-solving skills.
• The ability to manage competing priorities and deadlines while maintaining accuracy and attention to detail.
• The confidence to work independently while collaborating effectively across project, operations, and accounting teams.
• A valid Florida Class E Driver’s License.

Nice To Haves

• An Associate’s or Bachelor’s degree in accounting, finance, construction management, or a related discipline is preferred.
• Commercial or industrial construction experience and knowledge of construction lien laws are especially valuable.

Responsibilities

• Set up new projects in Yardi, maintain accurate job-cost records, monitor budgets and commitments, prepare monthly project cost reports, identify variances, support forecasting, and assist with cost-to-complete analysis.
• Review contractor progress billings and AIA G702/G703 payment applications, confirm billings against contracts and change orders, manage retainage, and help ensure subcontractor and vendor invoices are accurately coded and processed.
• Review subcontractor documentation such as insurance certificates, lien waivers, and W-9s; maintain executed contracts and change orders; and assist with construction-related internal and external audits.
• Work closely with project managers, operations, accounting, and leadership to provide financial updates and variance analysis, improve cost controls, support month- and year-end closing, and maintain the 12-month rolling cash-flow projection.

Benefits

• medical, dental and vision plan options
• short- and long-term disability coverage
• a 401(k) with company match
• a company-funded pension plan
• paid time off and holiday pay
• employee perks and recognition programs