Sr Construction Administrator

HGA•Milwaukee, WI

2d•Hybrid

About The Position

HGA is seeking a Senior Construction Administrator for its Allied Disciplines team in Milwaukee or Madison, Wisconsin. The role provides leadership during the construction phase, helping ensure projects are executed with quality, precision, and fidelity to design intent. The Senior Construction Administrator leads construction administration activities and oversees RFIs, submittals, change documentation, and contract administration processes. The position applies knowledge of construction documents, building systems, and project delivery to resolve challenges, coordinate stakeholders, and support successful project outcomes. As a senior team member, this role supports staffing coordination, mentors team members, and contributes to improved quality assurance and quality control practices. It also supports accurate documentation, regulatory and project compliance, and effective collaboration among designers, contractors, clients, and project teams. The position is based in an office in Milwaukee or Madison, with the company describing a three-days-per-week in-office model.

Requirements

High school diploma or equivalent.
At least 5 years of construction administration, design, construction, or related industry experience.
Proficiency in Microsoft Office Suite.
Experience with Newforma or similar project management and document control platforms.
Strong knowledge of contract documents, construction administration processes, and project delivery workflows.
Understanding of California HCAI (formerly OSHPD) processes, procedures, and construction administration requirements.
Knowledge of Division 01 and Part 1 specification sections and their application during construction.
Excellent written and verbal communication skills.
Strong organizational abilities and exceptional attention to detail.
Ability to manage multiple priorities, adapt to changing demands, and coordinate activities across multiple projects.
Strong problem-solving skills, follow-through, and accountability.
Self-motivation and initiative, with the ability to work independently and collaboratively.
Commitment to quality, teamwork, and exceptional client service throughout the construction process.

Nice To Haves

Construction Documents Technologist (CDT) certification.
Familiarity with California HCAI administration processes and requirements.
Ability to perform initial reviews of submittals and RFIs for general compliance.
Working knowledge of Division 01 and Part 1 technical specification sections.

Responsibilities

Manage and coordinate construction administration workflows, including RFIs and submittals.
Perform construction administration tasks using web-based project management software.
Support and implement the firm's construction administration procedures.
Assist with preparing, assembling, and submitting construction contract documents during construction administration.
Complete Authority Having Jurisdiction (AHJ) submissions as required.
Read and interpret construction contract documents, including drawings, specifications, schedules, submittals, RFIs, and related materials.
Adjust workflows to meet project-specific contract requirements.
Serve as a liaison between designers, contractors, and client representatives.
Communicate construction administration documentation status to project team members.
Assist with staffing coordination as assigned.
Ensure accurate and complete documentation entry in construction administration systems.
Support compliance with project and regulatory requirements.
Provide guidance to junior staff involved in construction administration processes.
Continue developing advanced knowledge of construction administration workflows.