Sr Construction Administrator

HGA•Middleton, WI

2d•$63,000 - $78,000•Hybrid

About The Position

HGA is seeking a Senior Construction Administrator for its Allied Disciplines team in Milwaukee or Madison, Wisconsin. The role provides leadership throughout the construction phase, helping ensure projects are executed with excellence, precision, and adherence to design intent. The administrator serves as a resource to project teams, clients, and contractors, leading construction administration activities and overseeing RFIs, submittals, change documentation, and contract administration processes. The position applies knowledge of construction documents, building systems, and project delivery to resolve complex challenges, support collaboration among stakeholders, and achieve successful project outcomes. As a senior team member, the administrator supports staffing coordination, mentors team members, and contributes to improved QA/QC practices. The role also supports compliance with project and regulatory requirements and helps maintain quality, performance, and client satisfaction. HGA describes its work environment as flexible, with employees working together in the office three days a week. Candidates should submit a resume for consideration.

Requirements

High school diploma or equivalent.
At least 5 years of construction administration, design, construction, or related industry experience.
Proficiency in Microsoft Office Suite.
Experience with Newforma or similar project management and document control platforms.
Strong knowledge of contract documents, construction administration processes, and project delivery workflows.
Understanding of California HCAI (formerly OSHPD) processes, procedures, and construction administration requirements.
Knowledge of Division 01 and Part 1 specification sections and their application during construction.
Excellent written and verbal communication skills.
Strong organizational abilities and exceptional attention to detail.
Ability to manage multiple priorities, adapt to changing demands, and coordinate activities across multiple projects.
Strong problem-solving skills, follow-through, and accountability.
Self-motivation and initiative, with the ability to work independently and collaboratively.
Commitment to quality, teamwork, and exceptional client service throughout the construction process.

Nice To Haves

Construction Documents Technologist (CDT) certification.
Familiarity with California HCAI administration processes and requirements.
Ability to perform initial review of submittals and RFIs for general compliance.
Working knowledge of Division 01 and Part 1 technical specification sections.

Responsibilities

Manage and coordinate construction administration workflow, including RFIs and submittals.
Perform construction administration process tasks using web-based project management software.
Support and implement the firm’s construction administration procedures.
Assist in preparing, assembling, and submitting construction contract documents during construction administration.
Complete Authority Having Jurisdiction (AHJ) submissions as required.
Read and interpret construction contract documents, including drawings, specifications, schedules, submittals, RFIs, and related materials.
Adjust workflow based on project-specific contract requirements.
Serve as liaison between designers, contractors, and client representatives.
Communicate construction administration documentation status to project team members.
Assist with staffing coordination as assigned.
Ensure accurate and complete documentation entry within construction administration systems.
Support compliance with project and regulatory requirements.
Provide guidance to junior staff involved in construction administration processes.
Continue developing advanced knowledge of construction administration workflows.