Construction Administrator

COMANCO•Plant City, FL

About The Position

COMANCO is seeking a highly organized, detail-oriented Construction Administrator to support its estimating and operations teams. The role focuses on organizing bid documents, maintaining project records, updating databases, processing information, and ensuring documentation is complete, accurate, compliant with established procedures, and submitted on time. The Construction Administrator supports project pursuits and operations by keeping important information organized, accessible, and properly communicated. The position is suited to someone comfortable working with data, documents, and established processes, with exceptional attention to detail and the ability to manage multiple deadlines accurately. The role involves organizing construction bid documentation, maintaining bid schedules, requesting plans and specifications, distributing project information, processing bid addendums, updating subcontractor and plan holder databases, and assisting with bid package preparation and submission. It also coordinates bid bonds, certificates of insurance, prequalification packages, and other project pursuit documentation. Additional duties include updating company qualification packages, project resumes, and client information; researching upcoming project opportunities; and sharing relevant information with leadership and estimating teams. The successful candidate works independently, handles large volumes of information accurately, follows procedures consistently, and manages multiple priorities in a deadline-driven environment. COMANCO describes the work environment as collaborative and growth-oriented and presents the role as a long-term career opportunity in construction.

Requirements

High school diploma or equivalent.
At least two years of professional experience in an administrative, project support, document control, compliance, construction administration, or similar detail-intensive role.
Experience with high-volume data entry and data management.
Experience with document control and records management.
Knowledge of process compliance and standard operating procedures (SOPs).
Experience with construction bid administration and project support.
Ability to manage multiple deadlines and priorities.
Strong organizational and time management skills.
Professional written and verbal communication skills.
Ability to collaborate across teams.
Proficiency with Microsoft Outlook, Word, and Excel.
Ability to learn and use company-specific software systems.
Exceptional attention to detail, accountability, and accuracy.
Ability to work independently and follow established procedures.

Nice To Haves

Experience supporting construction, engineering, architecture, manufacturing, legal, financial, or other documentation-driven industries.

Responsibilities

Organize and maintain construction bid documentation, project records, and required documentation.
Maintain bid schedules and request and organize plans and specifications.
Distribute project information to internal teams and coordinate information flow between departments.
Process bid addendums and update subcontractor and plan holder databases.
Assist with preparing and submitting bid packages.
Coordinate bid bonds, certificates of insurance, prequalification packages, and other documentation required for project pursuits.
Update company qualification packages, project resumes, and client information.
Research upcoming project opportunities and provide relevant information to leadership and estimating teams.
Update project and client databases and ensure documents are properly filed and tracked.
Manage multiple deadlines while maintaining accuracy and following established procedures.