Construction Administrator

TransTech Energy • Indianapolis, IN

2d

About The Position

Maddox Industrial Group (MIG), part of the TransTech family of businesses, provides specialized cryogenic and mechanical services for industrial and process industries. The Construction Administrator supports the Project Management team by coordinating and tracking project activities, documentation, schedules, and resources. The role works closely with Project Managers, field personnel, and internal departments to help ensure projects are completed efficiently and within established timelines.

Requirements

• Strong organizational, time management, and communication skills.
• Ability to manage multiple priorities and support several projects simultaneously.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to work effectively with Project Managers, field personnel, vendors, and internal departments.
• Strong attention to detail and ability to work independently.

Nice To Haves

• Previous experience in construction administration, project coordination, or a related field.
• Experience in industrial construction, mechanical contracting, or related industries.
• Familiarity with project management software such as Procore or Smartsheet.
• Experience with project documentation, labor tracking, and resource coordination.

Responsibilities

• Assist Project Managers with daily project activities, scheduling, deliverable tracking, and project coordination.
• Help monitor project schedules, budgets, labor hours, and outstanding action items.
• Coordinate with Project Managers and Foremen/Superintendents on manpower needs, equipment assignments, and project logistics.
• Maintain project records, invoices, purchase orders, change orders, and project status updates.
• Track manpower, equipment, materials, and subcontractor needs across multiple projects.
• Monitor timesheet submissions, track labor hours, and coordinate with Payroll and Project Managers to resolve discrepancies.
• Assist with communication among Project Managers, customers, vendors, and subcontractors.
• Assist Project Managers and Accounting with invoice tracking, purchase orders, and project cost documentation.
• Compile project turnover packages and help ensure required closeout documentation is completed.
• Perform additional administrative and project-related tasks to support the Project Management team.

Benefits

• Free HSA health plan or traditional PPO.
• 401(k) with generous company match (Safe Harbor).
• Dental and vision coverage, plus optional accident and critical illness insurance.
• HSA and FSA accounts.
• Company-paid life, long-term disability, and AD&D insurance.
• Employee Assistance Program offering confidential support for mental health, family matters, legal concerns, and more.
• Discounts on gyms, shopping, and entertainment.
• Health benefits begin the first of the month after 30 days.
• Paid time off.
• Paid holidays.
• Bereavement leave.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed