Landscaping Branch Administrator - Maintenance at Ascape Landscape and Construction

People Solutions Center•Blauvelt, NY

6d•$65,000 - $75,000

About The Position

Ascape Landscape and Construction is seeking a Landscaping Branch Administrator to support the operational and administrative functions of its maintenance division. The role manages service proposals, contracts, billing, scheduling, and client communication, ensuring accuracy and timely execution. The position offers a base annual salary of $65,000–$75,000, based on experience.

Requirements

3–5 years of office administration experience in a related industry such as construction, landscaping, plumbing, or electrical.
High School Diploma or GED required.
Intermediate to proficient Excel skills.
Strong attention to detail and ability to manage large amounts of data.
Excellent written and verbal communication skills.
Proficiency with CRM systems, Microsoft Office, Outlook, Monday.com, and PDF editing and signing tools.
Ability to work at a computer for extended periods.

Nice To Haves

Associate degree or higher preferred.

Responsibilities

Prepare maintenance proposals and draft, review, and send contracts for approval.
Track proposal status and follow up with clients as needed.
Coordinate with internal teams to ensure accurate scope, pricing, and timelines.
Maintain organized proposal and contract records.
Set up new client accounts and maintain billing information.
Add scheduling tasks and coordinate with operations teams before service starts.
Order materials for approved maintenance projects and enhancements.
Serve as a point of contact for maintenance clients by phone and email.
Respond promptly to client inquiries and service-related questions.
Solicit subcontractor quotes and coordinate scheduling of subcontractor work.
Review and approve subcontractor invoices.
Generate invoices, monitor outstanding balances, and coordinate billing questions with clients.
Submit and track payment information with the Bookkeeping department.
Maintain accurate billing documentation and records.
Address client concerns professionally and escalate issues when necessary.
Perform other duties as assigned.