Construction Contract Administrator
About The Position
Adair Homes is seeking an experienced, detail-oriented, and solutions-driven Construction Contract Administrator to support its custom homebuilding operations. The role manages customer construction contracts and related documentation, ensures accuracy and compliance, investigates complex contract issues, and supports financial accountability and customer service. The administrator works closely with Sales, Preconstruction, Purchasing, Construction, and Accounting to resolve issues before they affect customers or construction schedules, ensure homes are ready for construction, and improve workflows.
Requirements
- At least 3 years of relevant experience in residential construction, homebuilding, construction contract administration, or a closely related field.
- Working knowledge of residential construction processes, contracts, specifications, pricing, and change orders.
- Strong analytical and problem-solving skills, including the ability to independently investigate issues, identify discrepancies, and recommend solutions.
- Experience managing financial transactions, customer payments, collections, or account discrepancies.
- Exceptional customer service and communication skills, including the ability to handle challenging situations professionally and confidently.
- Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.
- Proficiency in Microsoft Excel and experience with construction management, ERP, or contract administration systems.
- Collaborative, accountable, and solutions-oriented approach to work.
Nice To Haves
- Experience working for a custom or semi-custom residential homebuilder.
- Experience supporting Sales teams with contract exceptions and customer changes.
- Familiarity with Kova or similar construction management software.
Responsibilities
- Prepare, review, and administer customer construction contracts, amendments, change orders, and supporting documentation.
- Review contract packages, pricing, customer selections, and specifications for discrepancies and compliance with contractual requirements.
- Investigate contract exceptions, unusual customer requests, and complex situations, collaborating across departments on practical solutions that protect company interests.
- Coordinate collection of cancellation fees and applicable price increase payments, communicate payment requirements to customers, and maintain accurate records in accordance with company policies.
- Build strong relationships with customers and internal teams; communicate clearly and promptly and handle challenging conversations professionally.
- Identify and resolve outstanding contract requirements before homes are released for construction to help prevent errors and delays.
- Identify opportunities to streamline workflows, improve accuracy, and enhance the experience for customers and internal teams.
Benefits
- Medical, dental, and vision insurance.
- Company-paid basic life insurance.
- Voluntary life insurance options.
- 401(k) retirement plan with company match.
- Paid time off and paid holidays.
- Opportunities for professional growth and development.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
