Contract Administrator

The Ascendancy Group LTD • Virginia Beach, VA

6d

About The Position

The Contract Administrator supports the full lifecycle of contract and subcontract administration for federal prime awards. This entry-level role assists with subcontractor management, review of subcontract agreements and modifications, tracking and interpreting prime contract awards, and compliance with applicable FAR/DFARS clauses and company policies. The role collaborates with Accounting/Finance, PMO Operations, and Business Development and is suited to someone eager to learn government contracting.

Requirements

• Bachelor’s degree in Business, Accounting, Finance, Economics, Data Science, Contracts, or a related field.
• 0–2+ years of experience in government contracting, procurement, pricing, or subcontract administration; internships are welcome.
• Basic understanding of the FAR, DFARS, and federal contract types (FFP, T&M, CP).
• Strong organizational skills and attention to detail, with the ability to read and interpret contract language.
• Proficiency in Microsoft Excel; pivot tables and formulas preferred, along with other Microsoft Office tools.
• Excellent verbal and written communication skills.
• Ability to obtain and maintain a SECRET clearance.

Responsibilities

• Support review and administration of prime contract awards, modifications, and related documentation to identify obligations, deliverables, flow-downs, and compliance requirements.
• Assist with creating, reviewing, and processing subcontract agreements, NDAs, task orders, and subcontract modifications.
• Support subcontractor onboarding by collecting required documents, checking FAR/DFARS compliance, and maintaining accurate subcontract files.
• Track subcontractor funding, deliverables, performance periods, and modifications, and communicate updates to program managers and subcontractors as needed.
• Maintain complete and organized subcontract files, including approvals, correspondence, and audit documentation.
• Prepare and update contract summaries, deliverable calendars, funding logs, and other tools that help internal teams understand award requirements.
• Review RFP/RFQ documentation and assist with compliance matrices, data calls, and coordination with subcontractors for quotes or proposal inputs.
• Support the pricing team by collecting data, validating subcontractor cost inputs, preparing components of cost or BOE documentation, and checking pricing package accuracy.
• Coordinate with program managers, finance, capture, engineering, and subcontractors to support contract execution throughout the contract lifecycle.
• Track modifications, monitor deliverables and reporting deadlines, and support contract closeout activities.
• Help maintain historical pricing and subcontracting data for future proposals and internal analysis.
• Participate in internal reviews, audits, and readiness activities related to contract and subcontract compliance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level