Contract Administrator

City of Grand Rapids•City Hall 300 Monroe Ave NW Grand Rapids, MI

About The Position

The Contract Administrator monitors and administers contracts between contractors, consultants, service agencies, and the Engineering Department. The role provides technical assistance to contractors, consultants, and service agencies; monitors performance; and ensures compliance with federal, state, and local regulations, rules, and requirements. The position also participates in grant administration and performs other duties as assigned.

Requirements

Bachelor’s degree from an accredited college or university in Public Administration, Business Administration, or a related Human Services field, or an equivalent combination of training, education, and experience.
At least one year of increasingly responsible professional work experience in Contract Administration or related work, or an equivalent combination of training, education, and experience.
Possession of a valid Michigan driver’s license.

Responsibilities

Monitor project and program financial and performance reporting, conduct monitoring reviews, enforce contract provisions through written and oral directives, and recommend contract changes.
Participate in preparing construction bid solicitations and requests for proposals; review proposals and monitor funding levels; conduct contract negotiations; prepare contract drafts and amendments; process contracts through the city system for signatures; and prepare and process post-award change orders.
Provide technical assistance to contract agencies and contractors, meet and correspond with contract agencies, and specify and follow up on corrective actions needed for contract compliance.
Monitor contracted organizations and other City departments.
Participate on appointed boards, committees, and councils to learn about project scope, community needs, and concerns.
Gather, collect, and prepare information for reports to the federal government and other funders, and participate in special projects as needed.
Maintain records, prepare reports on a variety of subjects, and attend meetings related to the work.
Keep abreast of trends and developments related to program activities, liability, and contracting for public projects.
Participate in administering grant programs; assist with writing or reviewing grant proposals; monitor projects for compliance with grant terms; and write or compile grant-report documentation.
Investigate complaints from the general public and clients concerning programs provided through contracted agencies.
Attend meetings and participate in trainings.
Perform related work as required.

Benefits

Medical, dental, and vision coverage starting on Day 1.
6% employee 401a contribution with employer matching (6% or 7% based on bargaining unit).
Employee and employer contributions to a Retiree Health Savings Account.
Voluntary benefits including term life insurance, flexible spending accounts, accidental insurance, disability insurance, and deferred compensation plan options.
Twelve paid holidays.
Paid vacation and sick time.
Paid parking, if applicable.
Employee Home Ownership Incentive.
Tuition reimbursement and professional development opportunities.
Paid parental leave.
Employee Assistance Program with free mental health counseling.
Comprehensive wellness program with a health and wellness incentive.
Employee discounts and perks.