Contract Administrator

Defense Contract Management Agency • Port Hueneme, CA

3d

About The Position

Serves as a Contract Administrator on a team responsible for administering government contracts, grants, and agreements for one or more contractors. The incumbent manages an assigned group of contracts and performs the full range of contract functions up to the point of signature, including contract administration and closeout. The role reviews new contracts for required clauses; monitors contractor performance for compliance with applicable laws and contractual requirements; coordinates with the buying office regarding requests for waivers or deviations; and works with contractors to clarify requirements. The position also uses electronic systems to monitor contracts and maintain documentation, researches policies, coordinates and implements contract administrative services, and carries out functions such as funds cancellation and reconciliation, database integrity, and verifying contractor progress for approval of contract financing.

The position is available at Grand Rapids, Michigan; Hill AFB, Utah; Weston, Florida; Whitehall, Ohio; or Port Hueneme, California. The tour of duty is flexible. The role is non-exempt and is a permanent federal position. It requires U.S. citizenship and Secret access under a Non-Critical Sensitive security requirement. A favorable suitability or fitness determination is required. The selectee may be required to serve a trial or probationary period, and PCS expenses may be paid in accordance with the Joint Travel Regulation.

The position requires DoD Acquisition Contracting (C), Professional Foundational certification within required timeframes and 80 hours of Continuous Learning Points every two years. Financial disclosure is required.

Requirements

• Must be a U.S. citizen.
• Must meet the security requirement: Non-Critical Sensitive with Secret Access; appointment is subject to a favorable suitability or fitness determination where reciprocity cannot be applied.
• Males born after December 31, 1959, must be registered for Selective Service or exempt.
• Must have a baccalaureate degree from an accredited institution, unless covered by the stated exception for qualifying DoD or Armed Forces personnel who held specified contracting positions with authority to award or administer contracts above the simplified acquisition threshold on or before September 30, 2000.
• For GS-11 qualification through experience, must have one year of specialized experience equivalent to the GS-09 level or equivalent in federal service, the military, or the private sector.
• Specialized experience includes assisting with review of contract requirements, FAR/DFAR clauses, delivery schedules, and statements of work; participating in negotiation or resolution of contractual issues, contract modifications, and financing; analyzing progress reports, determining whether contract data requirements are met, issuing contract deficiency reports, and resolving incomplete or conflicting data.
• Graduate education may substitute for specialized experience if it consists of three full academic years of progressively higher-level graduate education or a Ph.D. or equivalent doctoral degree; education must demonstrate the knowledge, skills, and abilities needed for the work.
• Education used to meet qualifications must be from an appropriately accredited institution. Transcripts must be submitted when required to support education claims.
• Must obtain DoD Acquisition Contracting (C), Professional Foundational certification within required timeframes.
• Must achieve 80 hours of Continuous Learning Points every two years.
• Financial disclosure is required.

Responsibilities

• Administer an assigned group of government contracts, grants, and agreements, performing contract functions up to the point of signature.
• Review new contracts to ensure all necessary clauses are included.
• Monitor contractor performance for compliance with applicable laws, delivery schedules, payment provisions, contract data reporting requirements, and other contractual requirements.
• Coordinate with the buying office regarding contractor requests for waivers or deviations from contract terms.
• Review contractor requests and meet with contractors to ensure understanding of requirements.
• Monitor contracts through electronic systems and maintain electronic documentation.
• Perform final closeout of assigned contracts, including confirming delivery, inspection, and acceptance of contractual end items and resolution of administrative and reporting actions before recommending closeout.
• Research policies and coordinate, integrate, and implement contract administrative services.
• Perform contract administration functions including funds cancellation, funds reconciliation, contract closeout, and database integrity.
• Verify contractor progress for approval of contract financing.

Benefits

• Comprehensive federal employee benefits package; specific benefits depend on position type and eligibility.
• Permanent Change of Station expenses may be paid in accordance with the Joint Travel Regulation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level