Contract Administrator

Defense Contract Management Agency • Fort Wayne, IN

10d

About The Position

The Contract Administrator serves on a team responsible for administering government contracts, grants, and agreements for one or more contractors. The role monitors contractor performance for compliance with applicable laws, delivery schedules, payment provisions, contract data reporting requirements, and other contractual requirements. It also involves reviewing new contracts to ensure required clauses are included, coordinating with the buying office on contractor waiver or deviation requests, and researching and coordinating contract-administration policies and services.

The Contract Administrator reviews requests and meets with contractors to clarify requirements; performs contract-administration functions such as funds cancellation and reconciliation, contract closeout, database integrity, and verifying contractor progress for approval of contract financing; and completes final closeout by confirming delivery, inspection, and acceptance of contractual end items and resolving administrative and reporting actions before recommending closeout. At the GS-09 level, duties are performed in a developmental capacity.

Positions may be filled at Wright-Patterson AFB, Ohio; Fort Wayne, Indiana; Indianapolis, Indiana; or Grand Rapids, Michigan. The tour of duty is flexible. The position is non-exempt under the FLSA and is not covered by a bargaining unit. It requires DoD Acquisition Contracting, Foundational certification within required timeframes and 80 hours of continuous learning points every two years.

Requirements

• U.S. citizenship.
• A baccalaureate degree from an accredited institution, unless qualifying under the stated exception for certain DoD civilian employees or Armed Forces members who held specified contracting positions by September 30, 2000.
• One year of specialized experience directly related to the position, or qualifying graduate education in lieu of experience.
• For GS-09, one year of specialized experience equivalent to GS-07, including qualifying assistance with contract administration or related organizational, financial, policy, planning, negotiation, communication, or assessment work.
• For GS-11, one year of specialized experience equivalent to GS-09, including qualifying assistance reviewing contract requirements and clauses, negotiating or resolving contractual issues, modifying agreements, monitoring financing, analyzing progress and data requirements, issuing deficiency reports, or resolving incomplete or conflicting data.
• Meet eligibility, minimum qualification, and other regulatory requirements by the announcement’s closing date.
• Provide transcripts when relying on education to meet qualifications; education must be from an appropriately accredited institution.
• Meet security requirements: Non-Critical Sensitive with Secret Access, and receive a favorable suitability or fitness determination where reciprocity does not apply.
• Meet the Selective Service requirement if applicable.
• Obtain DoD Acquisition Contracting, Foundational certification within required timeframes and complete 80 continuous learning points every two years.

Responsibilities

• Monitor contractor performance for compliance with laws, delivery schedules, payment provisions, reporting requirements, and other contract terms.
• Coordinate with the buying office on contractor requests for waivers or deviations from contract terms.
• Perform final closeout of assigned contracts, confirming delivery, inspection, and acceptance and resolving administrative and reporting actions.
• Perform funds cancellation and reconciliation, contract closeout, database-integrity work, and verification of contractor progress for contract-financing approval.
• Administer government contracts, grants, and agreements for one or more contractors as part of a team.
• Review new contracts to ensure necessary clauses are included.
• Research and coordinate, integrate, and implement contract-administration policies and services.
• Review requests and meet with contractors to ensure requirements are understood.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level