Project Administrator, VA

Warfel Construction•Winchester, VA

5d•Onsite

About The Position

Warfel Construction Company is seeking a Project Administrator based in Winchester, Virginia. This role provides ongoing project-related support to project management and operations teams, while also supporting efficient office operations. The position includes project documentation and payment administration, communication with subcontractors and suppliers, and routine office coordination such as answering calls, scheduling meetings, and greeting visitors. It also supports events and activities for the Paoli team. Occasional jobsite visits may be needed to understand construction processes and maintain visibility with the project team.

Requirements

High school diploma or GED equivalent.
Successful organizational skills.
Excellent written and verbal communication skills.
Ability to work in a detailed and accurate manner.
Computer literacy and application skills.
Ability to interact as a team player.
Ability to multitask based on priorities.
Learning agility and retention skills.
Ability to remain seated or standing stationary for extended periods, up to 8 hours per day.
Ability to operate a computer keyboard, mouse, phone, and standard office equipment.
Ability to navigate active, unpaved construction sites, uneven terrain, mud, gravel, and loose debris.
Capacity to stand and walk for extended periods during site walkthroughs.
Ability to lift, carry, and transport office supplies and mail weighing up to 25 pounds.

Nice To Haves

Post-high-school degree and/or college experience is helpful, but not required.

Responsibilities

Support the Project Executive, Senior Project Manager, Field Supervisors, Project Manager, Project Engineer, and Field Engineers.
Set up and distribute project documentation in computer software systems, including submittals, RFIs, contract documents, contracts, change orders, meeting minutes, AIA invoices, schedules, and memoranda.
Attend in-house project meetings.
Visit jobsites several times a year, as needed, to better understand construction processes and ensure visibility to the project team.
Communicate daily with subcontractors and suppliers regarding contracts, submittals, RFIs, and payments.
Manage Owner Invoice processing and the Subcontractor Payment system, including obtaining required compliance documentation according to standard operating procedures.
Process incoming mail and distribute it through the office.
Provide administrative support for efficient office operations, including answering phone calls, scheduling meetings, and supporting visitors.
Use software to track and update projects.
Maintain confidentiality of company information related to accounting activities.
Distribute forms and documents, including AIA invoices, contracts, purchase orders, and change orders.
Lead events and activities for the Paoli team.
Perform other duties as assigned.