Project Administrator, VA

Warfel Construction•Winchester, VA

3d•Onsite

About The Position

Warfel Construction Company is seeking a Project Administrator to support its project management and operations teams in Winchester, Virginia. The role provides ongoing assistance with project-related duties and coordinates with project team members, including Project Executives, Senior Project Managers, Field Supervisors, Project Managers, Project Engineers, and Field Engineers. The Project Administrator manages and distributes project documentation through computer software systems, communicates with subcontractors and suppliers, and supports owner invoicing and subcontractor payments. The position also involves attending in-house project meetings and visiting jobsites several times a year as needed.

Requirements

High school diploma or GED equivalent.
Strong organizational skills.
Excellent written and verbal communication skills.
Ability to work accurately and with attention to detail.
Computer literacy and application skills.
Ability to interact as a team player and work collaboratively across employees and departments.
Ability to multitask according to priorities.
Learning agility and retention skills.
Ability to remain seated or standing in a stationary position for extended periods, up to 8 hours per day.
Ability to operate a computer keyboard, mouse, phone, and standard office equipment.
Ability to navigate active, unpaved construction sites and uneven terrain, including mud, gravel, and loose debris.
Capacity to stand and walk for extended periods during site walkthroughs.
Ability to lift, carry, and transport office supplies and mail weighing up to 25 pounds.

Nice To Haves

Post-high-school degree and/or college experience.

Responsibilities

Support project management and operations teams and interact with project team members.
Set up and distribute project documentation in computer software systems, including submittals, RFIs, contract documents, contracts, change orders, meeting minutes, AIA invoices, schedules, and memoranda.
Attend in-house project meetings.
Visit jobsites several times a year as needed to understand construction processes and maintain visibility with the project team.
Communicate daily with subcontractors and suppliers regarding contracts, submittals, RFIs, and payments.
Manage owner invoice processing and the subcontractor payment system, including obtaining and tracking compliance documentation according to standard operating procedures.
Prioritize workload and use software to track and update projects.
Maintain confidential company information related to accounting activities.
Enter data into multiple computer programs.
Distribute forms and documents, including AIA invoices, contracts, purchase orders, and change orders.