Construction Document Administrator

Ardurra • Secaucus, NJ

3d • $25 - $35 • Onsite

About The Position

Ardurra is seeking a Construction Document Administrator to join its team in Secaucus, New Jersey. Ardurra is a multidisciplinary civil engineering services firm that provides tailored solutions to public- and private-sector clients.

The Construction Document Administrator provides administrative, contract, document control, and project support for municipal construction projects. The role maintains project records; coordinates correspondence and schedules; tracks documentation, deliverables, and approvals; and supports billing and financial processes. The ideal candidate is organized, detail-oriented, able to manage multiple projects and deadlines, and communicates professionally with clients, contractors, engineers, inspectors, and internal teams.

The position also provides general office support, including front desk coverage, greeting visitors, ordering supplies, and assisting with office events and other administrative needs. The listed hourly range is $25.00–$35.00.

Requirements

• High school diploma or equivalent required.
• Knowledge of office administration, contract documentation, records management, and project tracking.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Strong organizational, time-management, and multitasking skills while maintaining accuracy.
• Excellent written and verbal communication skills, including proofreading and document preparation.
• Ability to work independently, manage competing priorities, and maintain professional relationships with internal and external stakeholders.
• Ability to handle confidential information with discretion.
• Equivalent combinations of education and experience may be considered.

Nice To Haves

• 2–5 years of experience in administrative support, contract administration, document control, construction administration, project administration, or a related field.
• Experience in engineering, architecture, construction, or another technical services environment.
• Experience with financial tracking, contract management, construction documentation, or GIS-related systems.

Responsibilities

• Provide project support by preparing reports, correspondence, meeting minutes, and other project documents.
• Coordinate meetings, schedules, calendars, inspections, correspondence, and document distribution.
• Manage contract and project documentation from initiation through completion, keeping records accurate, complete, and organized.
• Track project deliverables, submittals, approvals, deadlines, and compliance requirements.
• Prepare and verify pay certificates, change orders, submittal logs, meeting records, and related project documentation.
• Coordinate with project managers, engineers, inspectors, contractors, clients, and vendors to obtain information, signatures, and approvals.
• Support purchase orders, invoices, payment approvals, and other financial processes.
• Review documents for accuracy, completeness, and consistency; identify discrepancies and coordinate corrections.
• Interact with clients and customers.
• Manage the front desk and greet vendors, guests, and interviewees.
• Order office supplies and other materials as needed.
• Provide other general administrative support, including organizing office luncheons and events.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)
• Paid Time Off
• Professional and career development through Ardurra Academy and a Leadership program
• Flexibility and time-off programs to support work-life balance

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED