Document Control Administrator II

Spitzer Industries • Houston, TX

2d

About The Position

The Document Control Administrator II processes, distributes, and maintains controlled documentation using a document control system. The role supports quality control and shop operations by managing NDE requests and reports, weld matrices, NDE qualifications, drawings, consumables, and data books. The position communicates with QC inspectors, shop foremen, client inspectors, and NDE companies, and follows applicable safety policies and procedures.

The position works under normal office conditions, with frequent sitting and computer use. It may involve trips to the shop and other offices within the facility, with some exposure to shop hazards such as high noise, heavy machinery, and shop traffic.

Requirements

• High school diploma or equivalent (listed as preferred).
• Three to five years of related experience and/or training in the field or a related area (listed as preferred).
• Good written and verbal communication skills.
• Knowledge of MS Office software and Adobe.
• Good customer relations skills.

Nice To Haves

• High school diploma or equivalent.
• Three to five years of related experience and/or training in the field or a related area.

Responsibilities

• Collect and process NDE requests and reports; update weld matrices with request dates and report information; verify accuracy and completeness; and confirm that NCR/QN requirements for NDE are complete.
• Create structural and piping weld matrices from weld maps obtained from QC.
• Update matrices with revised weld numbers from revised weld maps and enter reports.
• Monitor NDE qualifications, establish and maintain network folders, and contact NDE companies before qualifications expire.
• Issue weld/map matrices to shop and client inspectors using the Weld Map Issued Log.
• Request and process heat number drawings, pipe serialization cut sheets, and consumables.
• Create tables of contents for data books and issue them for approval when required.
• Compile and complete data books, then scan and bookmark accepted data books.
• Maintain communication with QC inspectors and the shop foreman; provide IFC drawings, ITPs, WPSs, answers to clients, material heat numbers, and/or SII heat numbers as requested.
• Maintain communication with client inspectors, provide NDE reports for signatures and/or data books for review, and answer questions as needed.
• Understand and follow all safety policies and procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED