Document Control II

CDI Engineering Services • Baton Rouge, LA

2d • $25 - $29

About The Position

Tata Consulting Engineers USA, LLC (TCE), a multidisciplinary engineering organization serving the energy and chemicals industries, is seeking a Document Control II. The role assists with processing and reproducing engineering and construction documents to ensure accuracy, completeness, and timely release. With supervision, the position also helps maintain a comprehensive filing system and computer database for documents retained in the document control center.

The role supports document management across projects by maintaining records and databases, managing document workflows and revisions, coordinating with project teams and clients, supporting quality management processes, and producing routine status reports. It also contributes to improving document control procedures and provides guidance to junior personnel and project team members.

Requirements

• Exemplary analytical skills.
• Typing speed of 50 words per minute.
• Familiarity with Windows operating systems and networks, including the ability to use basic commands to access and manage files and programs.
• Strong proficiency in Microsoft Office, including Excel, Outlook, Word, PowerPoint, and Teams.
• Spreadsheet and flat-database skills, including data entry, output, creation of simple spreadsheets, collation of data, and data formatting.
• Ability to manage competing priorities across multiple projects while maintaining accuracy and meeting deadlines.
• Working knowledge of engineering and construction document lifecycle management, revision control, and transmittal processes.
• High school graduation or equivalent, with emphasis on basic secretarial, mathematics, and English courses.
• Experience using electronic document management systems for processing transmittals and documentation and controlling and reporting project data.

Nice To Haves

• Experience with electronic document management systems (EDMS) such as SharePoint, Wrench, Aconex, Autodesk Construction Cloud, or similar platforms.
• Two to three years of document control experience supporting engineering, procurement, and construction projects; preferred but not required.
• At least one year of document control experience; desired but not required.
• Continued education in an associate or bachelor program in secretarial studies, business, mathematics, or English; desired but not required.
• Education or experience based on knowledge, skills, and abilities may qualify with approval from the Manager of Document Control.

Responsibilities

• Follow established document control procedures, project requirements, and company standards while working independently and consistently.
• Manage assignments from project managers, design team leaders, group managers, designers, and engineers; prioritize work and meet deadlines.
• Log, track, distribute, and transfer incoming and outgoing project documentation in document management systems, including discipline deliverables, RFIs, meeting minutes, correspondence, submittals, and transmittals.
• Adapt to new project requirements, client expectations, and changing priorities with initiative and sound judgment.
• Act as a liaison among project teams, clients, and stakeholders to support document management and timely communication.
• Support Quality Management processes through document reviews, identification of discrepancies, and compliance with procedures and project requirements.
• Track client- and vendor-supplied materials and documentation, including revision control, retention, distribution, and return of property when required.
• Process and reproduce engineering and construction documents to ensure accuracy, completeness, and timely release.
• Monitor document workflows for compliance with project-specific and client document control requirements.
• Generate routine reports and status updates on document control activities, deliverables, and project metrics.
• Assist with developing, implementing, and continuously improving document control processes, procedures, and best practices.
• Provide guidance and support to junior document control personnel and project team members on document management processes and systems.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED