Document Control Administrator

Ferrovial • Nashville, TN

2d

About The Position

The position of Engineering Document Control Administrative Assistant will, under supervision, perform administrative functions to support engineering information and document control processes.

Requirements

• 2-4 years of experience in similar document control positions preferred.
• Prior experience in document management software as SharePoint, ProjectWise, Procore, Kahua, …
• Proficiency in MS Office (Outlook, Word, and Excel).
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a deadline-driven project environment.
• Effective written communication skills.

Responsibilities

• Maintains and processes engineering document records throughout the information lifecycle, including submittals, RFIs, and drawings.
• Applies document control procedures, quality checks, audit trails, and filing standards to support compliance with project requirements and information governance.
• Safeguards the security, accessibility, and distribution of documents project and stakeholder teams.
• Tracks submittments and engineering workflows to support timely reviews and prevent delays.
• Distributes documents and correspondence securely to the appropriate project teams and stakeholders.
• Administers document platforms and admin user’s access.

Benefits

• Compelling benefits and employee wellbeing
• Comprehensive benefits package that rewards your hard work and dedication
• Initiatives designed to support your physical and psychological health
• Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed