Construction Administration

Davis Bowen Friedel•Milford, DE

2d•Onsite

About The Position

Davis, Bowen & Friedel, Inc. (DBF) is seeking a Construction Administrator to support project delivery during the construction phase. Working in coordination with project managers and design teams, the role ensures that construction work is administered in accordance with project terms, plans, specifications, and budgets. The position also supports clients on projects that were not designed by DBF and will help build DBF’s construction and rehabilitation administration capabilities. This is an on-site, in-person position; hybrid and remote work are not available. The Construction Administrator administers construction-phase activities and documentation, reviews contractor submissions and project progress, coordinates communication among project stakeholders, and helps address technical, quality, contractual, cost, schedule, and documentation concerns. The role may serve as lead RPR on complex assignments, guide RPR employees, and assist with inspections, project closeout, and quality assurance and control. Construction administration must remain within DBF’s contractual authority and must not assume responsibility for contractor means, methods, sequencing, procedures, or site safety beyond DBF’s contractual scope.

Requirements

At least a two-year degree in engineering or construction management.
Experience with construction and construction documents.
Ability to read and understand construction plans.
Knowledge of contract administration development.
Organizational skills and ability to serve effectively as a liaison among clients, contractors, and project managers.
Attention to detail and a solid understanding of how buildings and sites are constructed.
Ability to respond to project needs in a timely manner.
Clear communication, active listening, and ability to ask appropriate questions.
Problem-solving and sound decision-making ability.

Nice To Haves

Six to ten years of progressively responsible construction or construction administration experience, including experience with construction documents, RFIs, submittals, payment applications, change documentation, progress meetings, field observation, and project closeout.
An equivalent combination of education, training, certifications, and relevant experience may be considered.
Knowledge of AutoCAD and Revit.
Experience compiling and editing specifications.
OSHA 30-Hour Construction Safety training.
First Aid/CPR/AED training.
CSI Construction Documents Technologist (CDT) certification.
Progress toward or attainment of CSI Certified Construction Contract Administrator (CCCA) certification.
Delaware Certified Construction Reviewer (CCR), where applicable.
Applicable Maryland or Delaware erosion and sediment control credentials.
Certified Construction Manager (CCM), where appropriate.
Relevant NICET or discipline-specific construction inspection certifications.
Training in construction scheduling, claims avoidance, negotiation, contract administration, and dispute resolution.

Responsibilities

Administer assigned construction-phase activities in coordination with the Project Manager and design team, interpreting construction plans, specifications, agreements, details, contract requirements, and related documents.
Manage construction administration processes and records, including RFIs, contractor submittals, change orders, testing and inspection reports, payment applications, schedules, and associated logs; coordinate technical review and resolution.
Review contractor schedules and progress information, identify potential schedule concerns, and communicate issues or impacts to the Project Manager.
Review contractor payment applications, installed quantities, stored materials, and supporting documentation, and provide recommendations to the Project Manager.
Review change-order requests and supporting documentation; assist in evaluating scope, quantities, justification, and cost or schedule implications; document field conditions related to changes, additional work, delays, claims, or disputes.
Conduct or facilitate pre-construction conferences and construction progress meetings; prepare meeting minutes and coordinate follow-up among clients, contractors, consultants, design professionals, regulatory agencies, and DBF project personnel.
Serve as lead RPR on complex construction assignments when required, conducting advanced construction observations and evaluating apparent compliance with contract documents.
Coordinate RPR activities and field coverage when assigned; review field reports, quantity records, as-built documentation, photographs, and other construction records for accuracy, completeness, and quality.
Identify emerging technical, quality, contractual, cost, schedule, or documentation concerns and communicate and coordinate them with appropriate project leadership.
Lead or participate in substantial-completion and final inspections; prepare and coordinate punch lists, verify corrective work, review closeout submissions, and assist the Project Manager with recommendations regarding completion and acceptance.
Review non-DBF designs when assigned for apparent conformance with applicable client codes, construction standards, and project requirements.
Maintain organized, timely, complete, and defensible construction administration records and support construction-phase quality assurance and quality-control activities.
Mentor and provide technical guidance to RPR employees on construction observation, documentation, project procedures, and construction administration practices.
Perform construction administration within DBF’s contractual roles, responsibilities, and authority, without assuming responsibilities outside DBF’s contractual scope.
Represent DBF professionally with project stakeholders and perform other related duties as assigned.