Construction Administration Assistant
About The Position
L. Rose Recruiting is representing BBM Structural, a structural engineering firm, in its search for a Construction Administration Assistant in Maitland, Florida. The role supports the Construction Administration team by keeping projects organized, maintaining accurate documentation, and coordinating communication among project stakeholders. The assistant coordinates site visits, inspections, meetings, schedules, and follow-ups; maintains project records and construction administration documents; and provides day-to-day administrative and project coordination support to engineers and construction administration personnel. The position is suited to an organized, detail-oriented professional interested in building a career in the architecture, engineering, and construction industry. An engineering background or previous construction industry experience is not required.
Requirements
- Proficiency in Microsoft Office, particularly Outlook, Excel, and Word.
- Strong organizational skills and the ability to manage multiple priorities and deadlines.
- Excellent attention to detail and accuracy.
- Professional written and verbal communication skills.
- Comfort learning and navigating new software applications.
- Ability to work independently while collaborating with a team.
Nice To Haves
- Two or more years of administrative support, project administration, or coordination experience; preferred but not required.
- Familiarity with construction documents, processes, or terminology; a plus but not required.
Responsibilities
- Coordinate and schedule site visits, inspections, and project meetings.
- Maintain and organize construction administration documentation, including Requests for Information (RFIs), submittals, field reports, and project correspondence.
- Track outstanding project items, deadlines, and required follow-ups.
- Communicate with contractors, architects, clients, and internal engineering teams about scheduling and administrative matters.
- Prepare, format, distribute, and file construction observation reports and related documentation.
- Maintain accurate electronic project files, records, and tracking logs.
- Assist with meeting coordination, calendar management, and departmental scheduling.
- Provide day-to-day administrative and project coordination support to engineers and construction administration personnel.
- Keep track of multiple projects, schedules, and deadlines while maintaining accurate records.
- Ensure documentation is complete, accurate, and properly filed.
- Maintain clear, professional communication with internal team members and external stakeholders.
- Anticipate administrative needs, follow up on outstanding items, and help keep projects moving forward.
- Learn new software, processes, and industry terminology.
- Collaborate with engineers and other team members in a fast-paced, project-driven environment.
Benefits
- Semiannual bonus opportunities
- 401(k) retirement plan with employer matching
- Health insurance with fully employer-paid plan options
- Employer-paid dental and vision insurance
- Life insurance, short- and long-term disability, and AD&D coverage
- Paid holidays, PTO, and vacation
- Health insurance coverage options for spouses and dependents
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
