Construction Administration

Davis Bowen Friedel•Salisbury, MD

2d•Onsite

About The Position

Davis, Bowen & Friedel, Inc. (DBF) is hiring a Construction Administrator to support projects during the construction phase. Working in coordination with the Project Manager and design team, this role helps ensure that construction work adheres to project terms, plans, specifications, and budgets. The position also supports clients on projects that were not designed by DBF and will be responsible for building a construction/rehabilitation administration practice. The work spans a variety of projects and offers opportunities for promotion. This is an on-site, in-person position; hybrid and remote work are not available. The Construction Administrator independently manages assigned construction-phase activities and documentation, reviews project progress and costs, coordinates construction meetings and field coverage, and communicates technical, quality, contractual, cost, schedule, and documentation concerns to project leadership. The role may serve as lead RPR on complex assignments, provide technical guidance to RPR employees, and assist with project inspections and closeout. Construction administration must remain within DBF’s contractual role and authority; the employee does not assume responsibility for contractor means, methods, sequencing, procedures, or site safety outside DBF’s contractual scope. Applicants must have at least a two-year degree in engineering or construction management and experience with construction and construction documents. Six to ten years of progressively responsible construction or construction administration experience is preferred. An equivalent combination of education, training, certifications, and relevant experience may be considered.

Requirements

At least a two-year degree in engineering or construction management.
Experience with construction and construction documents.
An equivalent combination of education, training, certifications, and relevant experience may be considered.
Detail orientation and a solid understanding of how buildings and sites are constructed.
Ability to respond to project needs in a timely manner.
Ability to communicate clearly, listen actively, and ask appropriate questions.
Ability to solve problems and make sound decisions.

Nice To Haves

Six to ten years of progressively responsible construction or construction administration experience, including demonstrated experience with construction documents, RFIs, submittals, payment applications, change documentation, progress meetings, field observation, and project closeout.
Knowledge of AutoCAD and Revit.
Experience compiling and editing specifications.
OSHA 30-Hour Construction Safety.
First Aid/CPR/AED.
CSI Construction Documents Technologist (CDT).
Progress toward or attainment of CSI Certified Construction Contract Administrator (CCCA).
Delaware Certified Construction Reviewer (CCR), where applicable.
Applicable Maryland/Delaware erosion and sediment control credentials.
Certified Construction Manager (CCM), where appropriate.
Relevant NICET or discipline-specific construction inspection certifications.
Training in construction scheduling, claims avoidance, negotiation, contract administration, and dispute resolution.

Responsibilities

Independently administer assigned construction-phase activities in coordination with the Project Manager and design team, interpreting construction plans, specifications, agreements, details, contract requirements, and related documents.
Manage construction administration processes and documentation, including RFIs, contractor submittals, change orders, testing and inspection reports, payment applications, schedules, and associated logs; coordinate technical review and resolution.
Review contractor schedules and progress information, identify potential schedule concerns, and communicate impacts or issues to the Project Manager.
Review contractor payment applications, installed quantities, stored materials, and supporting documentation, and provide recommendations to the Project Manager.
Review change-order requests and supporting documentation; help evaluate scope, quantities, justification, and cost or schedule implications; and document field conditions related to changes, additional work, delays, claims, or disputes.
Conduct or facilitate pre-construction conferences and construction progress meetings; prepare meeting minutes and coordinate follow-up and communication among project stakeholders.
Serve as lead RPR on complex construction assignments when required, performing advanced construction observations and evaluating apparent compliance with contract documents.
Coordinate RPR activities and field coverage when assigned, and review field reports, quantity records, as-built documentation, photographs, and other construction records for accuracy, completeness, and quality.
Identify emerging technical, quality, contractual, cost, schedule, or documentation concerns and communicate and coordinate them with appropriate project leadership.
Lead or participate in substantial-completion and final inspections; prepare and coordinate punch lists, verify corrective work, review closeout submissions, and assist the Project Manager with recommendations regarding completion and acceptance.
Review non-DBF designs when assigned for apparent conformance with applicable client codes, construction standards, and project requirements.
Maintain complete, organized, timely, and defensible construction administration records and support construction-phase quality assurance and quality-control activities.
Mentor and provide technical guidance to RPR employees on construction observation, documentation, project procedures, and construction administration practices.
Perform construction administration activities in accordance with DBF’s contractual roles, responsibilities, and authority, without assuming responsibility for contractor means, methods, techniques, sequencing, procedures, or site safety outside DBF’s contractual scope.
Represent DBF professionally in interactions with clients, contractors, consultants, regulatory agencies, and other project stakeholders, and perform other related duties as assigned.