Office Administrator

Willmeng Construction•Salt Lake City, UT

11d•Onsite

About The Position

Willmeng Construction is hiring an Office Administrator/Receptionist for its Salt Lake City office. This person will be the first point of contact for employees, visitors, clients, trade partners, and vendors, and will help keep the office running smoothly. The role works closely with project teams, leadership, and corporate departments including accounting and human resources. This is a full-time, in-office position, Monday through Friday from 9:00 a.m. to 5:00 p.m. Duties include reception and phone coverage, mail and delivery handling, office and supply coordination, administrative support, onboarding assistance, scheduling, event coordination, subcontractor documentation and insurance tracking, expense report reconciliation, and support for internal initiatives and special projects. Willmeng is an Arizona-based, 100-percent employee-owned general contractor founded in 1977. The company describes its culture as centered on employee wellbeing, service to clients and communities, and its values of altruism, fairness, strategic thinking, sincerity, and nimbleness.

Requirements

Experience in a front desk, reception, office administration, or administrative support role.
Strong communication and customer service skills, with a professional, welcoming, and outgoing presence.
Strong organization and attention to detail, with the ability to manage multiple tasks, deadlines, and priorities.
Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel, and comfort learning new software and systems.
A collaborative, positive approach and strong interpersonal skills to build working relationships across all levels of the organization.
Self-motivation, initiative, and the ability to anticipate needs and work independently in a fast-paced environment.
Professional in-person and telephone etiquette, with strong problem-solving and customer-focused skills.

Nice To Haves

Experience in the construction industry.

Responsibilities

Greet visitors, candidates, clients, and trade partners, representing the company professionally in person and by phone.
Answer and direct incoming calls, manage the general office inbox, and assist with estimating-related communications and follow-up calls.
Receive and distribute mail, packages, and deliveries.
Provide administrative support to office personnel, including the Vice President, and back up the Executive Assistant as needed.
Maintain office supplies, kitchen stock, conference rooms, office equipment, company SWAG, and safety inventory; coordinate vendor service and repairs.
Support onboarding by preparing workspaces and ensuring new team members have the tools and resources they need.
Schedule and coordinate conference rooms, meetings, interviews, lunches, company events, market activities, and community engagements through calendar management.
Assist with subcontractor prequalification documentation, insurance compliance tracking, and related administrative processes.
Reconcile Concur expense reports and assist with other administrative and accounting support functions as needed.
Support Bloom Growth initiatives, including meeting coordination and follow-up on action items.
Help plan and coordinate office events, team gatherings, and community activities.
Identify opportunities to improve office processes and support special projects such as space planning or office moves.
Maintain an organized and efficient work environment while managing multiple priorities in a fast-paced setting.

Benefits

Employee Stock Ownership Plan
Discretionary annual bonus
401(k) with employer match
Employee medical, dental, and vision insurance fully covered, with dependent coverage available at 50% coverage by Willmeng
Flexible Time Off Policy
Nine paid company holidays
Three consecutive weeks of parental bonding leave, with an additional three to five weeks of disability leave for delivery recovery
Break rooms with healthy meals and snacks provided at no additional cost
Team-building activities, including volunteer opportunities
100% employee ownership