Administrative Coordinator Jobs

About The Position

Requirements

• High school diploma or equivalent; an Associate degree is preferred.
• At least 2 years of administrative, office support, compliance, licensing, credentialing, or related experience.
• Exceptionally organized and notices details other people miss.
• Can manage multiple priorities without needing someone to create a color-coded checklist for every task.
• Comfortable working with deadlines, spreadsheets, databases, documents, and lots of moving pieces.
• Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, and Teams.
• Can read and interpret written instructions, procedures, and documentation.
• Strong written and verbal communication skills.
• Uses good judgment and discretion when handling confidential information.
• Can work independently while also collaborating with people across the organization.
• Comfortable in a fast-paced, changing environment and doesn't melt down when priorities shift.
• Naturally curious, resourceful, and willing to ask, “Why are we doing it this way?” when there may be a better way.
• Has a valid driver's license and proof of personal auto insurance.
• Proficient in reading, writing, and speaking English.

Nice To Haves

• Bilingual English/Spanish skills are a plus, but not required.

Responsibilities

• Provide administrative support across multiple departments and help keep projects and initiatives on track.
• Prepare reports, spreadsheets, correspondence, presentations, and other business documents.
• Maintain organized electronic and paper records.
• Enter, update, and maintain accurate information across company systems and databases.
• Coordinate meetings, appointments, schedules, and other administrative activities.
• Collect information, maintain records, and prepare reports for department leaders and management.
• Track deadlines, action items, and project milestones and follow up when necessary.
• Assist with special projects, process improvements, and whatever administrative challenge comes up next.
• Maintain employee licenses, certifications, registrations, testing records, and continuing education documentation.
• Monitor expiration dates and renewal deadlines so important credentials don't quietly expire.
• Prepare, submit, and track applications, renewals, and supporting documentation.
• Maintain compliance tracking systems and related records.
• Help prepare for audits, inspections, and regulatory reviews by gathering and organizing documentation.
• Work with department leaders on administrative projects, operational initiatives, and process improvements.
• Coordinate information and administrative needs across departments.
• Compile data and prepare reports for management review.
• Help identify ways to make administrative processes more organized, efficient, and foolproof.
• Jump in where needed.

Benefits

• This is a high-visibility, high-variety administrative role where your work will touch nearly every part of the company.
• You'll have the opportunity to learn how the business operates, work directly with department leaders, take ownership of important administrative processes, and help make things run better.