Administrative Support Coordinator I

San Diego State University • San Diego, CA

2d • Hybrid

About The Position

The Department of Women's, Gender, and Sexuality Studies at San Diego State University is seeking a highly organized and detail-oriented Administrative Support Coordinator to support academic operations, faculty and personnel processes, budgeting, and day-to-day department coordination. The role provides administrative support to the Department Chair and contributes to department operations.

This is a full-time, benefits-eligible, permanent/probationary position classified as non-exempt under FLSA and eligible for overtime compensation. Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m., though they may vary with operational needs. The position is approved for one day of telecommuting and requires onsite work in San Diego.

The department is an interdisciplinary program rooted in feminist theory and shaped by the social sciences, humanities, natural sciences, and social justice movements. It is also the institutional home of the LGBTQ+ Studies program and the Science, Technology, and Society Studies minor.

Requirements

• Thorough knowledge of standard office procedures and practices and the ability to operate within a variety of organizational structures.
• Thorough knowledge of English grammar, spelling, and punctuation, with the ability to communicate clearly orally and in writing.
• Ability to use and quickly learn office support technology systems and software packages.
• Qualifications normally obtained through a high school program, technical or vocational program, or equivalent, combined with several years of related office work experience.
• Experience supporting diverse populations and collaborating with stakeholders and leadership at a variety of levels.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Must currently be authorized to work in the United States on a full-time basis.
• Must satisfactorily complete a background check, including a criminal records check.

Nice To Haves

• Experience working with and supporting LGBTQIA+ students, staff, faculty, or community members.
• Some positions may require knowledge of business mathematics beyond basic arithmetic.

Responsibilities

• Prepare appointment documentation for faculty and instructional staff.
• Maintain workload and instructional records.
• Assist with course scheduling and room coordination.
• Support faculty evaluation processes by tracking deadlines and maintaining confidential records.
• Support purchasing, reimbursement, travel, honoraria, and related financial transactions.
• Monitor budgets, reconcile accounts, maintain financial records, and help faculty and staff comply with purchasing and travel procedures.
• Prepare faculty and staff appointment paperwork and maintain confidential employment files.
• Coordinate onboarding and process payroll and student time reporting.
• Assist with RTP documentation and review files.
• Coordinate daily department operations in support of the Department Chair.
• Serve as the primary office contact and maintain files, supplies, equipment, and records.
• Coordinate meetings and events.

Benefits

• 15 paid holidays, vacation, and sick leave.
• CalPERS pension plan with retiree healthcare and reciprocal agreements with other California public retirement systems, including the UC.
• Medical, dental, and vision options at low or no cost.
• CSU tuition fee waiver for employees and eligible dependents.
• Optional FlexCash, life and disability insurance, and legal and pet plans.
• Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED