Programs Coordinator (Administrative Support Coordinator I)

CSU Careers • San Diego, CA

1d • Hybrid

About The Position

Join San Diego State University as a Programs Coordinator and support the programs and operations that help advance research and innovation across the university. Working within the Division of Research and Innovation (DRI), you'll provide administrative and program coordination support for faculty and student-focused initiatives, research operations, and special projects. In this role, you'll work closely with the Deputy Chief Research Officer, faculty, staff, and campus partners to coordinate meetings, maintain records, prepare materials, manage schedules, and support research-related programs and activities. This is a great opportunity for someone who enjoys staying organized, managing multiple priorities, and contributing to a collaborative university environment.

Requirements

• Organized, detail-oriented professional who enjoys supporting programs, coordinating activities, and working with a variety of people across a university environment.
• Experience with survey or data collection tools (e.g., Qualtrics, Google Forms, SurveyMonkey), or a willingness to learn.
• Demonstrated experience with and/or commitment to working effectively with individuals from diverse backgrounds and members of underrepresented groups.
• Fully functional knowledge of and skill in standard office procedures and practices.
• Ability to understand and operate in a variety of organizational structures.
• Thorough knowledge of English grammar, spelling, and punctuation.
• Ability to clearly communicate orally and in writing.
• Ability to use and quickly learn new office support technology systems and software packages.
• Ability to currently work in the United States on a full-time basis.

Nice To Haves

• Administrative support, office coordination, or program support
• Calendar management, meeting coordination, and scheduling
• Preparing correspondence, reports, presentations, and meeting materials
• Budget tracking, purchasing, travel coordination, or expense reconciliation
• Managing multiple priorities and handling confidential information
• Working with faculty, staff, leadership, or cross-functional teams
• Office technology and tools such as Google Forms, Qualtrics, or similar platforms
• Higher education, public sector, or nonprofit environments
• Undergraduate degree from an accredited college or university.
• Three years progressively responsible experience in a position requiring a high degree of judgement, discretion, and initiative to coordinate activities associated with an executive or senior management office.
• Experience working in a large public sector, non-profit, or educational institution.

Responsibilities

• Provide administrative support to the Deputy Chief Research Officer and the Division of Research and Innovation.
• Coordinate calendars, meetings, agendas, presentations, reports, and other administrative materials.
• Manage communications, respond to inquiries, and maintain organized records and documentation.
• Assist with research-related projects, information requests, and confidential administrative matters.
• Support faculty and student-focused programs, research initiatives, and university committees.
• Coordinate meetings and activities for the Deans' Research Council, University Research Council, and university Centers and Institutes.
• Assist with research operations, program documentation, policies, renewals, and special projects.
• Gather information, track activities, and support coordination among faculty, staff, and campus partners.
• Coordinate meetings, conferences, and project activities, including scheduling, logistics, materials, and meeting minutes.
• Arrange travel, reconcile expenses, and assist with purchasing and administrative transactions.
• Maintain shared calendars, group email accounts, project records, and other organizational resources.
• Support onboarding and administrative coordination for incoming project staff, interns, and volunteers.

Benefits

• 15 paid holidays
• Vacation
• Sick leave
• CalPERS pension plan with retiree healthcare
• Reciprocal agreements with other California public retirement systems, including the UC.
• Medical, dental, and vision options at low or no cost.
• CSU tuition fee waiver for employees and eligible dependents.
• FlexCash
• Life and disability insurance
• Legal and pet plans.
• Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED