Special Events Support Coordinator (Administrative Support Coordinator I)

San Diego State University • San Diego, CA

1d • $4,047 - $5,896 • Onsite

About The Position

San Diego State University is seeking an organized and detail-oriented Special Events Support Coordinator to provide administrative, scheduling, equipment, vehicle, and billing support for the Special Events Unit. This role helps ensure events are properly staffed, equipped, documented, and coordinated to support successful public safety operations.

Requirements

• Fully functional knowledge of and skill in standard office procedures and practices.
• Ability to understand and operate in a variety of organizational structures.
• Thorough knowledge of English grammar, spelling, and punctuation.
• Ability to clearly communicate orally and in writing.
• Ability to use and quickly learn new office support technology systems and software packages.
• Strong organizational and time-management skills, with the ability to prioritize competing assignments and manage multiple special events simultaneously.
• Strong multi-tasking skills and the ability to adapt quickly to changing staffing, scheduling, and operational needs.
• High level of attention to detail and accuracy when maintaining schedules, overtime records, rosters, billing information, inventories, and event documentation.
• Proficiency with Google Workspace, Microsoft Office Suite, and Adobe Acrobat/PDF applications.
• Ability to learn and effectively use specialized scheduling and administrative systems, including departmental scheduling software and databases.
• Strong written and verbal communication skills, with the ability to coordinate effectively with department personnel, event organizers, campus partners, and outside stakeholders.
• Strong problem-solving skills and the ability to exercise independent judgment within established policies and procedures.
• Ability to maintain accurate records, track multiple deadlines, and follow assignments through to completion.
• Ability to handle sensitive personnel, operational, and financial information with discretion and confidentiality.
• Ability to work effectively in a fast-paced public safety environment and remain organized during large-scale or time-sensitive events.
• Valid California Driver’s License or the ability to obtain one within 30 days of hire.
• Must currently be authorized to work in the United States on a full-time basis.

Nice To Haves

• Some positions may require a knowledge of business mathematics beyond basic arithmetic.

Responsibilities

• Manage personnel schedules, assignments, vacancies, overtime records, and staffing adjustments for special events.
• Coordinate with event organizers and campus partners to gather event details, communicate changes, and ensure planning information is complete and timely.
• Maintain event calendars, rosters, briefing reports, operations plans, and other documentation needed to support event operations.
• Coordinate the preparation, distribution, tracking, collection, and breakdown of equipment and supplies for special events.
• Maintain accurate inventory records and ensure equipment is organized, operational, and ready for deployment.
• Identify equipment issues and recommend repairs, replacements, or purchases based on operational needs.
• Coordinate fueling, cleaning, inspections, maintenance, and repairs to maintain Special Events Unit vehicle readiness.
• Prepare and deploy the Command Vehicle and associated equipment for designated events.
• Maintain vehicle records and provide on-site logistical support during special events.
• Compile event details, staffing hours, overtime, and supporting documentation for accurate and timely billing.

Benefits

• 15 paid holidays, vacation, and sick leave.
• CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Medical, dental, and vision options at low or no cost.
• CSU tuition fee waiver for employees and eligible dependents.
• FlexCash, life and disability insurance, legal and pet plans.
• Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED