Administrative Support Coordinator I

San Diego State University • San Diego, CA

1d • $4,047 - $5,896 • Hybrid

About The Position

The Department of Women's, Gender, and Sexuality Studies at San Diego State University is seeking a highly organized and detail-oriented Administrative Support Coordinator to support academic operations, faculty and personnel processes, budgeting, and day-to-day department coordination. The position supports the Department Chair and serves as the primary office contact, helping ensure effective department operations.

This is a full-time, benefits-eligible, permanent/probationary position designated non-exempt under the FLSA and eligible for overtime compensation. Standard hours are Monday through Friday, 8:00 a.m. to 4:30 p.m., though hours may vary based on operational needs. The role is approved for one day of telecommuting, with onsite work in San Diego.

The department is an interdisciplinary program focused on Women's, Gender, and Sexuality Studies, and is also the institutional home for the LGBTQ+ Studies program and the Science, Technology, and Society Studies minor. The position requires functional knowledge of standard office procedures and practices, clear written and oral communication, and the ability to learn office technology and software. These qualifications are normally gained through high school, technical/vocational education, or equivalent experience combined with several years of related office work.

The CSU Classification Salary Range is $4,047–$5,896 per month, with initial placement not expected to exceed Step 1 ($4,047). Step placement depends on relevant qualifications and professional experience and, for internal applicants, follows the CSUEU Collective Bargaining Agreement. Future increases, including step advancements, are subject to contract negotiations.

Requirements

• Functional knowledge of and skill in standard office procedures and practices.
• Ability to understand and operate within a variety of organizational structures.
• Thorough knowledge of English grammar, spelling, and punctuation.
• Ability to communicate clearly orally and in writing.
• Ability to use and quickly learn new office support technology systems and software packages.
• High school program, technical/vocational program, or equivalent, combined with several years of related office work experience.
• Experience supporting diverse populations and collaborating across stakeholders and leadership levels.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.

Nice To Haves

• Experience working with and supporting LGBTQIA+ students, staff, faculty, or community members.
• Knowledge of business mathematics beyond basic arithmetic may be required for some positions.

Responsibilities

• Prepare appointment documentation for faculty and instructional staff and maintain workload and instructional records.
• Assist with course scheduling and room coordination.
• Support faculty evaluation processes by tracking deadlines and maintaining confidential records.
• Support purchasing, reimbursement, travel, honoraria, and related financial transactions.
• Monitor budgets, reconcile accounts, maintain financial records, and help faculty and staff comply with purchasing and travel procedures.
• Prepare faculty and staff appointment paperwork and maintain confidential employment files.
• Coordinate onboarding and process payroll and student time reporting.
• Assist with RTP documentation and review files.
• Support the Department Chair and serve as the primary office contact.
• Coordinate daily department operations, maintain files, supplies, equipment, and records, and coordinate meetings and events.

Benefits

• 15 paid holidays, vacation, and sick leave.
• CalPERS pension plan with retiree healthcare and reciprocal agreements with other California public retirement systems, including the UC.
• Medical, dental, and vision options at low or no cost.
• CSU tuition fee waiver for employees and eligible dependents.
• Optional FlexCash, life and disability insurance, legal plans, and pet plans.
• Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED