Administrative Coordinator

Amgen•Thousand Oaks, CA

19d•$69,641 - $94,221•Hybrid

About The Position

The Administrative Coordinator provides administrative support to the Executive Director and Chief Architect in Enterprise Architecture at Amgen. The role is part of a collaborative technology strategy and governance organization focused on delivering business-critical digital solutions. It is a hybrid/flexible commuter role based in Thousand Oaks, California. The coordinator manages complex calendars and meetings across global time zones, coordinates domestic and international travel and related expense reporting, supports leadership meetings and town halls, and assists with department operations such as onboarding, offboarding, technology setup, and workspace coordination. The position also partners with administrative professionals and other functional areas, provides backup support to departmental administrators, and handles interactions with discretion and professionalism.

Requirements

Associate’s degree and 2 years of administrative experience; or 2 years in a technical school setting with hands-on experience; or high school diploma/GED and 4 years of administrative experience.
Highly organized, resourceful, and solution-oriented team player.
Excellent organizational, written, and verbal communication skills.
Ability to manage multiple priorities in a fast-paced environment.
Strong attention to detail and problem-solving skills.
High level of discretion and integrity when handling confidential information.

Nice To Haves

4+ years of experience supporting senior leadership in a corporate or biotech environment.
Expertise in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
Proficiency in Concur, Workday, and Microsoft Teams.
Resourceful problem solver able to build relationships to advance executives’ priorities.
General understanding of information technology terminology and nomenclature.

Responsibilities

Manage complex calendars and schedule meetings across global time zones.
Coordinate domestic and international travel, including expense reporting through Concur.
Support Leadership Team meetings and Townhalls.
Support department operations, including onboarding and offboarding, technology setup, and workspace coordination.
Partner with other administrative professionals and functional areas to ensure alignment and communication.
Provide backup support for other departmental administrators.
Maintain confidentiality and professionalism in all interactions.