Soccer Shots Administrative Coordinator

Soccer Shots - Central Indiana•Carmel, IN

20d•$18 - $21•Hybrid

About The Position

The Administrative Assistant at Soccer Shots Central Indiana organizes and coordinates special events and community outreach, manages customer service by email and phone, communicates and maintains staff schedules, and manages back-end website operations. The role supports the growth, success, and community impact of the local franchise and represents it professionally. It is a hybrid, part-time position involving approximately 20–30 hours per week, with weekly hours varying by season. Typical hours are Monday through Friday, 9:00 a.m.–4:00 p.m., with occasional evening and weekend work during busy periods. Work is split between home and the Carmel, Indiana office as needed. The position also supports administrative operations, seasonal marketing and communications, inventory, hiring preparation, social media, and seasonal and community events. It includes participation in staff, leadership, and coaches meetings as required.

Requirements

Strong professional written and verbal communication skills, including grammar and proofreading.
Prompt, reliable, upbeat customer service.
Thorough, consistent, and accurate attention to detail.
Ability to multitask while maintaining composure.
Adaptability to changes in plans, tasks, and schedules.
Ability to identify problems and take ownership of practical, effective solutions.
Self-motivation and ability to manage daily tasks without frequent oversight.
Comfort receiving direct, constructive feedback from company leadership.
Positive, driven, growth-oriented approach and follow-through on commitments.
Experience using Microsoft products and operating systems.
Experience using Canva.
Experience managing back-end website systems.
Willingness to work occasional evening and weekend hours during busy periods, such as the start of a season.

Nice To Haves

Administrative experience (1–2 years preferred).

Responsibilities

Manage customer service via email and phone.
Communicate and maintain staff schedules, including weekly coach emails.
Manage back-end website operations.
Print, organize, and distribute enrollment forms and promotional materials to coaches.
Manage inventory.
Execute marketing for seasons.
Prepare seasonal newsletters.
Prepare and execute player-of-the-season profiles and emails.
Prepare and execute team photo emails.
Participate in seasonal staff meetings.
Co-manage Soccer Shots social media platforms, including Instagram and Facebook.
Prepare hiring binders for current and future hires.
Prepare for new hires, including uniforms, equipment, prizes, and coach pictures.
Create meet-your-coach profiles.
Organize, promote, and execute seasonal Soccer Shots events.
Find volunteers to help run events.
Create event logistics plans, gather event items, solicit donations, and arrange event vendors and setup.
Organize, promote, and execute community and school-partner events.
Attend leadership team meetings as needed, virtually or in person.
Attend weekly one-on-one meetings as required, virtually or in person.
Attend seasonal coaches meetings four times per year.