Quality Administrative Coordinator

Northeast Precast • Vineland, NJ

19d • Onsite

About The Position

Northeast Precast is seeking a highly organized, detail-oriented administrative professional to support its Quality team. This is a primarily administrative and documentation-focused position involving organizing information, following processes, maintaining accurate records, tracking details, and following through on open items. The coordinator will also serve as a professional point of contact for auditors and third-party inspectors, helping them navigate quality documentation, presenting requested information, and coordinating responses to questions and requests. The role is based in an on-site construction and manufacturing environment and requires learning quality terminology, procedures, and compliance requirements.

The position is primarily office-based, but may require entering production or manufacturing areas. Employees must follow company safety requirements and wear required personal protective equipment when entering designated areas. The schedule is Monday through Friday, 7:00 a.m. to 4:00 p.m. The annual salary range is $55,000–$60,000, with final compensation based on relevant experience, qualifications, and skills.

Requirements

• Highly organized and detail-oriented, with the ability to manage a large amount of documentation and information.
• Strong follow-through and ability to consistently track open items to completion.
• Comfortable learning technical terminology, quality requirements, and company procedures.
• Able to understand written procedures and recognize missing, inconsistent, or questionable information.
• Comfortable communicating with people throughout a manufacturing and construction environment.
• Confident and professional when meeting with auditors, third-party inspectors, customers, and other outside parties.
• Able to clearly present and explain documentation and information and respond professionally to questions.
• Able to recognize when a question requires technical expertise and involve Quality or Operations leadership as appropriate.
• Proficient with Microsoft Word, Excel, Outlook, and similar computer applications.
• Professional, dependable, and able to work independently.
• Must follow company safety requirements and wear required personal protective equipment when entering designated production or manufacturing areas.

Responsibilities

• Maintain organized quality records, files, forms, and documentation, ensuring required documents are complete, current, and properly filed.
• Review documentation for missing information, errors, inconsistencies, or outdated content and coordinate necessary corrections.
• Maintain electronic and physical document filing systems and enter, organize, and track information using Microsoft Office and company systems.
• Follow up with employees and departments when information or documentation is missing and help keep quality information organized and accessible.
• Help coordinate customer, certification, and third-party audits, including scheduling meetings, organizing documents, and preparing materials.
• Gather requested records and documentation and serve as a professional point of contact during audits and inspections.
• Present and explain applicable quality records, procedures, forms, and documentation, and help auditors and inspectors locate requested information.
• Communicate questions or technical issues to the appropriate Quality leader and involve Quality or Operations leadership when technical expertise is needed.
• Take notes and document audit findings, observations, and follow-up items; track corrective actions and other open items through completion.
• Maintain organized records of audits, findings, completed corrective actions, and supporting documentation.
• Help maintain current quality procedures, forms, checklists, and other documentation.
• Assist with internal documentation reviews and quality audits.
• Track quality-related action items and follow up with responsible individuals.
• Learn quality, compliance, and production terminology and bring recurring documentation or process issues to Quality leadership.

Benefits

• Medical, dental, and vision insurance after 90 days of employment.
• Company-paid basic life insurance in the amount of $25,000.
• Voluntary accident, disability, critical illness, and hospital indemnity insurance options.
• Paid vacation based on length of service.
• Paid sick leave in accordance with company policy and New Jersey law.
• Paid company holidays after 30 days of employment.
• 401(k) retirement plan and company 401(k) match.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed